Patents & Compliance Specialist – Tech Transfer

Caltech; Pasadena (CA); On-site; USD 51,000 - 61,000; Full time

Job summary

Caltech seeks a Patents and Compliance Coordinator to support the Office of Technology Transfer and Corporate Partnerships. You will interpret documents from outside attorneys, review and update the patent database, and ensure Bayh-Dole compliance with policies and reporting requirements.

You will collaborate with licensing staff, inventors, collaborators, and law firms, enter data into iEdison, and assist with interim and final patent certifications and reporting under federal and non-federal

Qualifications

• Bachelor’s degree or at least 3 years of technology transfer and/or patent prosecution experience.
• Excellent customer service, clear written and verbal communication, and strong organizational skills.
• Ability to multitask in a dynamic environment and work independently or in a team.
• Experience with databases and document management related to patents.

Responsibilities

• Provide administrative support to managers in Patents and Compliance Administration and Licensing.
• Create and maintain records in the Patent Utilization Technology Transfer Database.
• Docket and monitor actionable items related to patent prosecution and maintenance.
• Assist with Bayh-Dole compliance and federal reporting requirements with government agencies.
• Coordinate with licensing staff, inventors, collaborators, and law firms to obtain necessary information.
• Enter data into iEdison and prepare patent certifications and related documentation.
• Support invention disclosures, government support clauses, and related reports.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Analytical skills

Organizational skills

Team player

Independent work

Education

Bachelor's degree

3+ years tech transfer / patent prosecution experience

Tools

Databases

Job description

Caltech seeks a Patents and Compliance Coordinator to support the Office of Technology Transfer and Corporate Partnerships. You will interpret documents from outside attorneys, review and update the patent database, and ensure Bayh-Dole compliance with policies and reporting requirements.

You will collaborate with licensing staff, inventors, collaborators, and law firms, enter data into iEdison, and assist with interim and final patent certifications and reporting under federal and non-federal