Hybrid Project Coordinator – Stage-Gate & Reporting

TechDigital Group; Saint Paul (MN); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A technology solutions firm is seeking a Project Coordinator to support the capital stage-gate process. This role involves collecting information, managing documentation, and tracking project status while collaborating closely with engineering teams. The ideal candidate will have 3–5 years of experience in project coordination, strong Microsoft Office skills, and an ability to communicate proactively. The position offers a flexible onsite and remote schedule in Saint Paul, Minnesota.

Qualifications

• 3–5 years of project coordination or similar experience.
• Strong skills in Microsoft Excel and documentation.
• Utility or construction industry experience preferred.

Responsibilities

• Collect information, complete and update project documentation.
• Track project progress and coordinate with finance teams.
• Prepare status reports, presentations, and collaborative documents.

Skills

Microsoft Office skills

Organizational skills

Proactive communication

Documentation tracking

Job description

JOB DESCRIPTION

1. Explain what the scope of the work/project is? Project Overview, deliverables (what is this person responsible for).

This role supports the capital stage‐gate process, which is labor‐intensive and document‐heavy. The Project Coordinator will serve as a centralized resource responsible for collecting information from engineers, completing intake and stage‐gate documentation, submitting materials, and tracking where projects are within the process. The role is meant to alleviate administrative and coordination work currently slowing down the engineering team.

2. What does a typical day look like?

Initially, the role will focus heavily on learning Xcel's stage‐gate and capital processes. Day‐to‐day work will include proactively reaching out to engineers for required inputs, completing and updating documentation, tracking project status, and coordinating with the stage‐gate and finance teams when scopes or budgets change. This is a facilitation and coordination role rather than a project management role

6. Describe work environment / team culture (supportive/collaborative, teamwork or individual contributor)?

The role is collaborative and team‐oriented. While the coordinator works closely with the engineering group, they are also expected to independently reach out to other teams and departments as needed without requiring constant oversight

7. Can you elaborate on any potential risks or safety considerations associated with this role, particularly if the responsibilities extend beyond a standard desk or office environment?

No Risk, Office

9. What are the work hours/shift (standard, evening, full time/part time, OT required, on-call for 24/7 operation)? Standard business hours with flexibility. Most of the team works between 7:30 AM and 5:00 PM. The environment allows flexible scheduling as long as work hours are met. No OT.
1. What are the top 3-5 skills and qualifications (technology/application/software, etc.) required?

Strong Microsoft Office skills, especially Excel

Experience in a project coordinator or similar supporting role

Ability to understand and work within pre‐built Excel and documentation templates

Organizational and documentation tracking skills

2. What non-technical skills are necessary (i.e., such as communication, problem solving, team player)?

Proactive communication

Ability to work independently without needing close supervision

Follow‐up and auditing mindset

Collaboration across teams

3. Ideal candidate background and how many years required?

3–5 years of experience

Project coordination experience preferred

Utility or construction background is a strong plus but not required

4. Are there any specific companies you like to see on a candidate's resume?

N/A

5. Are there any certifications that the candidate must possess?

N/A

6. Are there any preferred or "nice to have " skills?

Utility or construction industry experience

SAP exposure (limited lookups only; not a primary responsibility)

Auditing or document consistency experience
1. What is the location of the contract assignment (Full time onsite, hybrid – percent of time on site/home or, are you open to fully remote)? If the resource is expected to be onsite, can you confirm if the resource can park on Xcel property/in the ramp?

Onsite Tuesday, Wednesday, and Thursday

Remote Monday, and Friday

This structure is especially important during onboarding and training, Parking onsite

· If per diem, is there a set amount of PD available? No

NOTE: This position maps to our Engineering classification and agencies. This position is intended for roles requiring technical experience such as engineering or construction. Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. Provides the project manager support and assistance in scheduling, documentation, communication, and cost management. Updates the project plan. Assists in information collection and validations. Provides input to project research information. Facilitates collaborative documents and data stores. Helps prepare status reports and presentations. May coordinate the activities of a project sub-team and/or project activities to the extent those efforts might affect completion of assigned tasks. Excellent oral and written communication skills are required. Must have strong knowledge of MS Office.