Hybrid Program Coordinator for Sustainability Initiatives

Stanford Reglab; United States; Hybrid; USD 83,000 - 98,000; Full time

Job summary

The Stanford Doerr School of Sustainability is seeking a full-time Program Coordinator to join the Accelerator Operations team. You will serve as the primary administrative and programmatic partner to the four Flagship portfolios, supporting two Managing Directors and coordinating across portfolios.

Success depends on proactive partnership with faculty researchers and Accelerator staff, with a focus on streamlined processes, AI tools adoption, and adaptability to shifting priorities.

Qualifications

• High school diploma and four years of administrative experience, or combination of education and relevant experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Responsibilities

• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors and managing budgets.
• Compose and draft documents and correspondence for presentations, grants, conferences, seminars, and reports; perform editing and fact checking.
• Plan and schedule calendar(s) and coordinate travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software and systems.
• Coordinate and monitor routine maintenance services; plan and coordinate office moves and minor renovations.
• May lead staff or supervise day-to-day work of students or temporary workers.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Interpersonal skills

Prioritization and multitasking

Initiative and ownership

Sound judgment

Education

High school diploma or GED

Job description

The Stanford Doerr School of Sustainability is seeking a full-time Program Coordinator to join the Accelerator Operations team. You will serve as the primary administrative and programmatic partner to the four Flagship portfolios, supporting two Managing Directors and coordinating across portfolios.

Success depends on proactive partnership with faculty researchers and Accelerator staff, with a focus on streamlined processes, AI tools adoption, and adaptability to shifting priorities.