Hybrid Meetings & Events Coordinator

Parthenon Management Group; Brentwood (TN); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Vision, and Dental insurance

401(k)

2 Personal Days

8 Paid Holidays

PTO Days

6 weeks parental leave

Volunteer day (Give Back Day)

Diversity-friendly workplace

Job summary

Parthenon Management Group in Brentwood, TN is seeking a Marketing Coordinator to support meetings management and client services. The role involves coordinating logistics, handling communications, and aiding marketing efforts for multiple professional societies.

The candidate should have a bachelor’s degree in management or related fields, experience with nonprofit meetings, and proficiency with MS Office. Flexibility for travel and remote work is required.

Qualifications

• Bachelor's degree in management, business, event management, or related areas preferred.
• Previous experience working with non-profit societies.
• Experience with academic/scientific meetings.
• Knowledge of membership database software is helpful.

Responsibilities

• Assist Senior Meetings Leader and Senior Meetings Manager with meetings logistics.
• Manage incoming and outgoing email and mail correspondence for clients.
• Answer designated phone lines for clients.
• Oversee PMG Meetings Storage Closet and Storage Unit for organization.
• Build and test registration and submission in database systems.
• Submit meeting educational grants for clients.
• Review and edit content materials (abstract books, pocket guides, collateral).
• Create and analyze evaluation reports for historical purposes.
• Create continuing education documents and event evaluation forms.
• Manage sponsorship and exhibit fulfillment for PMG clients.
• Process event payments (registration, CE, submission fees).
• Assist with marketing emails for clients with Marketing team.
• Manage meetings, inventory, and order items when depleted.
• Pack and unpack shipments at the Brentwood office.
• Schedule shipments and pickups at Brentwood office.
• Travel to client meetings when needed.
• Assist with projects assigned by Senior Meetings Leaders and VP of Client Operations.

Skills

Written communication

Interpersonal skills

Organizational skills

Education

Bachelor's degree in management, business, event management, or related areas

Tools

Microsoft Office

Job description

Parthenon Management Group in Brentwood, TN is seeking a Marketing Coordinator to support meetings management and client services. The role involves coordinating logistics, handling communications, and aiding marketing efforts for multiple professional societies.

The candidate should have a bachelor’s degree in management or related fields, experience with nonprofit meetings, and proficiency with MS Office. Flexibility for travel and remote work is required.