Hybrid Media Planning & Contracting Specialist

Spectraforce; Irvine (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Spectraforce is seeking an Associate Media Planner / Media Buyer III in Irvine, CA. This hybrid role focuses on end-to-end media contracting, campaign trafficking, financial tracking, and vendor coordination across multiple brand portfolios.

You will work with Media Planners, Procurement, Finance, Legal, and external vendors to ensure compliant, on-time campaigns and precise spend reporting.

Qualifications

• 2–4 years of marketing agency, media planning, media buying, or campaign operations experience.
• Bachelor’s degree in Marketing, Advertising, Communications, Business, or a related field.
• Strong command of media campaign lifecycles from plan approval to contracting, trafficking, launch verification, and billing.
• Advanced Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables, data reconciliation) and full fluency in Microsoft 365 (PowerPoint, Teams, Outlook).
• Experience managing multiple high-detail workstreams (IOs, POs, media trackers) in a structured or regulated environment.
• Confident verbal and written communication with external vendors and internal teams.

Responsibilities

• Own end-to-end media contracting lifecycle: contract intake, vendor onboarding, SOW/Work Order creation, IOs and PO alignment.
• Coordinate cross-functional compliance routing across Data Privacy, Legal, Procurement, and Brand teams for reviews and approvals.
• Maintain status trackers to resolve contracting roadblocks and keep flight schedules.

Skills

Media planning

Media buying

Campaign operations

Excel advanced

Microsoft 365

Education

Bachelor's degree in Marketing/Advertising/Communications/Business

Tools

Telmar

CD Promo

Media trackers

Microsoft Copilot

Job description

Spectraforce is seeking an Associate Media Planner / Media Buyer III in Irvine, CA. This hybrid role focuses on end-to-end media contracting, campaign trafficking, financial tracking, and vendor coordination across multiple brand portfolios.

You will work with Media Planners, Procurement, Finance, Legal, and external vendors to ensure compliant, on-time campaigns and precise spend reporting.