Hybrid Legal Calendar Coordinator

Jobot; Walnut Creek (CA); Hybrid; USD 39,000 - 45,000; Full time

Benefits offered by this job

Hybrid schedule

Comprehensive benefits package

Job summary

Jobot in Walnut Creek, CA is seeking a Calendar Clerk to join our mid-size defense-focused firm on a hybrid schedule. You will manage court calendars, deadlines, and depositions, ensuring compliance with state and federal rules while supporting attorneys and staff.

The role emphasizes accuracy, timely communication, and coordination with court reporters and clients; requires a high school diploma and proficiency with scheduling software and Microsoft Office, with a strong emphasis on detail and

Qualifications

• Education: High school diploma or equivalent; a clerical certification or associate degree in legal studies is a plus.
• Experience: Experience within a law firm, court system, or legal administrative environment is highly preferred.
• Technical Proficiency: Strong computer skills with mandatory experience in scheduling software, database entries, and office productivity suites like Microsoft Office (Outlook).
• Attention to Detail: Meticulous precision is required to spot hidden deadlines, flag inconsistencies, and verify legal timelines.
• Time Management: Strong organizational skills to prioritize a shifting flow of incoming documents and immediate scheduling changes.

Responsibilities

• Calendar & Deadline Management: Review, input, and update calendars for court dates, trials, motions, and depositions into the firm or agency's database system.
• Docketing Actions: Log incoming legal documents, court orders, pleadings, and conferences into the centralized tracking system.
• Deposition Coordination: Confirm, schedule, or adjourn depositions, which includes arranging necessary third-party services such as court reporters or translators.
• Communication & Inquiries: Respond to internal and external inquiries regarding scheduling procedures, trial dates, outstanding subpoenas, and general court rules.
• Conflict Resolution: Monitor schedules proactively to identify and resolve potential date conflicts for legal personnel.
• Document Management: Maintain physical and electronic case files, perform data entry, scan documents, and distribute daily or weekly calendar updates.

Skills

Attention to detail

Time management

Organization

Communication

Education

High school diploma or equivalent

Clerical certification or associate degree in legal studies

Tools

Scheduling software

Outlook

Microsoft Office

Job description

Jobot in Walnut Creek, CA is seeking a Calendar Clerk to join our mid-size defense-focused firm on a hybrid schedule. You will manage court calendars, deadlines, and depositions, ensuring compliance with state and federal rules while supporting attorneys and staff.

The role emphasizes accuracy, timely communication, and coordination with court reporters and clients; requires a high school diploma and proficiency with scheduling software and Microsoft Office, with a strong emphasis on detail and