Calendar Clerk (Law Firm)

Jobot; Walnut Creek (CA); Hybrid; USD 39,000 - 45,000; Full time

Benefits offered by this job

Hybrid schedule

Comprehensive benefits package

Job summary

Jobot in Walnut Creek, CA is seeking a Calendar Clerk to join our mid-size defense-focused firm on a hybrid schedule. You will manage court calendars, deadlines, and depositions, ensuring compliance with state and federal rules while supporting attorneys and staff.

The role emphasizes accuracy, timely communication, and coordination with court reporters and clients; requires a high school diploma and proficiency with scheduling software and Microsoft Office, with a strong emphasis on detail and

Qualifications

• Education: High school diploma or equivalent; a clerical certification or associate degree in legal studies is a plus.
• Experience: Experience within a law firm, court system, or legal administrative environment is highly preferred.
• Technical Proficiency: Strong computer skills with mandatory experience in scheduling software, database entries, and office productivity suites like Microsoft Office (Outlook).
• Attention to Detail: Meticulous precision is required to spot hidden deadlines, flag inconsistencies, and verify legal timelines.
• Time Management: Strong organizational skills to prioritize a shifting flow of incoming documents and immediate scheduling changes.

Responsibilities

• Calendar & Deadline Management: Review, input, and update calendars for court dates, trials, motions, and depositions into the firm or agency's database system.
• Docketing Actions: Log incoming legal documents, court orders, pleadings, and conferences into the centralized tracking system.
• Deposition Coordination: Confirm, schedule, or adjourn depositions, which includes arranging necessary third-party services such as court reporters or translators.
• Communication & Inquiries: Respond to internal and external inquiries regarding scheduling procedures, trial dates, outstanding subpoenas, and general court rules.
• Conflict Resolution: Monitor schedules proactively to identify and resolve potential date conflicts for legal personnel.
• Document Management: Maintain physical and electronic case files, perform data entry, scan documents, and distribute daily or weekly calendar updates.

Skills

Attention to detail

Time management

Organization

Communication

Education

High school diploma or equivalent

Clerical certification or associate degree in legal studies

Tools

Scheduling software

Outlook

Microsoft Office

Job description

Calendar Clerk (Law Firm)

$28 - $33 per hour | Walnut Creek, CA | Hybrid | Permanent

Mid-size boutique defense firm! Hybrid remote/office schedule!

A bit about us:

We are working with an AV-rated civil litigation defense firm that is seeking a Calendar Clerk to join the team in Walnut Creek, CA! The firm works in a variety of practice areas including insurance defense, construction defect, premises liability, business litigation, and more.

Why join us?

• Hybrid schedule
• Comprehensive benefits package

Job Details

The Calendar Clerk is primarily responsible for managing, scheduling, and tracking court hearings, legal proceedings, depositions, and deadline dates. Acting as a central anchor for organization, this entry-level role ensures that law firms, judicial systems, or government agencies comply strictly with state and federal court rules to avoid scheduling conflicts. The position demands high precision, as inaccurate scheduling directly impacts case outcomes and legal compliance.

Responsibilities:

• Calendar & Deadline Management: Review, input, and update calendars for court dates, trials, motions, and depositions into the firm or agency's database system.
• Docketing Actions: Log incoming legal documents, court orders, pleadings, and conferences into the centralized tracking system.
• Deposition Coordination: Confirm, schedule, or adjourn depositions, which includes arranging necessary third-party services such as court reporters or translators.
• Communication & Inquiries: Respond to internal and external inquiries regarding scheduling procedures, trial dates, outstanding subpoenas, and general court rules.
• Conflict Resolution: Monitor schedules proactively to identify and resolve potential date conflicts for legal personnel.
• Document Management: Maintain physical and electronic case files, perform data entry, scan documents, and distribute daily or weekly calendar updates.

Requirements:

• Education: High school diploma or equivalent; a clerical certification or associate degree in legal studies is a plus.
• Experience: Experience within a law firm, court system, or legal administrative environment is highly preferred.
• Technical Proficiency: Strong computer skills with mandatory experience in scheduling software, database entries, and office productivity suites like Microsoft Office (specifically Outlook).
• Attention to Detail: Meticulous precision is required to spot hidden deadlines, flag inconsistencies, and verify legal timelines.
• Time Management: Strong organizational skills to prioritize a shifting flow of incoming documents and immediate scheduling changes.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.