Hybrid Legal Administrative Assistant for Attorneys

Finn Dixon & Herling LLP; Stamford (CT); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Finn Dixon & Herling LLP in Stamford, CT, is seeking a skilled Legal Assistant/Word Processing professional to support attorneys with a range of document management tasks in a hybrid work environment. The role requires experience formatting legal documents, strong computer skills, and the ability to learn new software quickly.

You will assist with onboarding, issue resolution, and client-focused service, working both independently and with the team to maintain high-quality, on-time

Qualifications

• Associate’s degree with minimum of five years relevant experience; or an equivalent combination of education and experience.
• Must have experience supporting attorneys in a legal setting and familiarity with formatting various legal documents.
• Must have strong computer and technology skills, including proficiency with word processing, spreadsheets and presentation software (e.g., Outlook, Word, Excel, PowerPoint), as well as database systems.
• Working knowledge of iManage, DocxTools, Litera, Litera Compare, PACER, Power PDF, Best Authority, Aderant, FedEx (creating labels), Zoom and Microsoft Teams are considered assets.
• Ability to quickly learn new software and operating systems, such as cloud-based document management systems, and AI tools.
• Highly detail-oriented with ability to create precise technical documents, spot typos and other flaws in documents
• Strong client focus and commitment to client satisfaction through excellent quality, efficiency, interpersonal and problem-solving skills
• Demonstrate open, clear, concise and professional verbal and written communications
• Ability to take accountability and work both independently with minimal supervision and collaboratively as a team player
• Proactive with excellent time management skills; ability to manage multiple projects with competing timelines
• Mentoring and training skills
• Demonstrates a courteous and professional demeanor

Responsibilities

• Use word processing and document management software to compose, prepare and revise a wide variety of legal documents.
• Provide support and guidance regarding software and document management; troubleshoot problems and train others.
• Assist with onboarding activities and activate key cards for new hires.
• File, organize, scan, copy and send legal documents in a timely manner.
• Proofread, revise and redline versions of documents.
• Schedule meetings and travel arrangements, assist with check requests, and replace lost/damaged key cards.
• Respond quickly to problems and demonstrate problem-solving skills.
• Support attorneys and the Legal Assistant/Word Processing team as needed.

Skills

Word processing

Spreadsheets

Presentation software

Database systems

Education

Associate’s degree

Tools

iManage

DocxTools

Litera

Litera Compare

PACER

Power PDF

Best Authority

Aderant

FedEx Labels

Zoom

MS Teams

Job description

Finn Dixon & Herling LLP in Stamford, CT, is seeking a skilled Legal Assistant/Word Processing professional to support attorneys with a range of document management tasks in a hybrid work environment. The role requires experience formatting legal documents, strong computer skills, and the ability to learn new software quickly.

You will assist with onboarding, issue resolution, and client-focused service, working both independently and with the team to maintain high-quality, on-time