Hybrid IDS & Patent Prosecution Assistant

Merchant & Gould P.C.; Minneapolis, Saint Paul (MN, MN); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid holidays (ten firm holidays)

Dental, vision, life insurance

Job summary

Merchant & Gould, a leading IP law firm, is seeking an IDS Specialist to support the IDS and patent prosecution workflow. You will prepare IDS forms, manage references, and coordinate with attorneys to ensure timely submissions with strict confidentiality.

The role emphasizes accuracy, organization, and collaboration within a hybrid work environment. Prior IP/IDS familiarity is preferred, with a competitive salary and comprehensive benefits.

Qualifications

• 1–2 years of administrative experience in a legal or IP-related role.
• Familiarity with USPTO forms, filing procedures, and IDS requirements strongly preferred.
• Proficiency in Microsoft Office and experience with IP management systems.

Responsibilities

• Prepare and file IDS forms and ensure correct formatting of references in compliance with USPTO rules.
• Track and compile prior art references cited in related cases across U.S. and foreign patent families.
• Maintain and update IDS reference databases or tracking sheets to ensure accurate recordkeeping.
• Coordinate with legal assistants and attorneys to verify citation accuracy and relevance before submission.
• Assist with uploading and submitting IDS documents via USPTO EFS-Web or Patent Center.
• Adhere to firm confidentiality standards for attorney-client communications.

Skills

Administrative experience

Legal/IP familiarity

Attention to detail

Communication skills

Willingness to learn

Tools

USPTO forms

Filing procedures

IP management systems

Microsoft Office

Job description

Merchant & Gould, a leading IP law firm, is seeking an IDS Specialist to support the IDS and patent prosecution workflow. You will prepare IDS forms, manage references, and coordinate with attorneys to ensure timely submissions with strict confidentiality.

The role emphasizes accuracy, organization, and collaboration within a hybrid work environment. Prior IP/IDS familiarity is preferred, with a competitive salary and comprehensive benefits.