Hybrid HR & Payroll Manager | Payroll & People Ops

Hotaling & Co.; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Hotaling & Co. is seeking an experienced HR and Payroll Manager to support our San Francisco office, people and payroll processes. You will own payroll processing, HR policies, and office operations in a hybrid environment.

Reporting to the HR Director, you’ll handle compensation programs, benefits, compliance, employee relations, onboarding, offboarding, and workplace culture, ensuring accuracy and timely payroll while fostering our culture and values.

Qualifications

• Minimum 4 years of industry-related HR experience.
• Experience with ADP preferred, or similar HRIS systems.
• Knowledge of labor, state and federal laws and regulations.
• Alignment to company culture and values. Personality fit with the Hotaling & Co team is key.
• An entrepreneurial approach working in a smaller team environment.
• High tolerance for multi-tasking, flexible and thrives in a dynamic, fast-paced executional environment.
• Excellent verbal and written communication skills.
• Proficient in Excel, Outlook, PowerPoint and Word.

Responsibilities

• Partner with the Director of Human Resources to support the organization’s HR strategy, employee experience, and office operations.
• Support the development, implementation, and administration of HR policies, processes, programs, and training initiatives that promote compliance and align with organizational goals.
• Own the accurate and timely processing of bi-weekly payroll, ensuring compliance with applicable federal, state, and local wage, hour, and payroll tax requirements.
• Administer the company’s payroll and HRIS systems, including ADP, and maintain accurate employee and payroll records.
• Review and ensure accurate calculation and processing of wages, overtime, bonuses, commissions, deductions, and other forms of compensation.
• Manage payroll-related compliance matters, including wage and hour requirements, payroll taxes, garnishments, levies, and other legally mandated deductions.
• Administer payroll-related deductions and contributions for 401(k), health insurance, HSA/FSA, and other employee benefit programs.
• Manage off-cycle payrolls, manual checks, adjustments, and other special payroll processing as needed.
• Coordinate payroll tax filings and remittances, working closely with the Controller to ensure accuracy, timeliness, and compliance.
• In partnership with the Controller, support the preparation, reconciliation, and distribution of year-end tax documents, including W-2s and 1099s, as well as quarterly and year-end payroll reporting.
• Establish, maintain, and close state and local payroll tax accounts as the organization expands or business needs change.
• Serve as a trusted HR resource to employees and managers, providing guidance on payroll, benefits, policies, procedures, and general HR matters.
• Support employee lifecycle activities, including recruiting, onboarding, employee changes, leaves of absence, disciplinary matters, offboarding, and other employee relations processes.
• Support performance and talent management, employee engagement, recognition, morale, training and development, and workplace health and safety initiatives.
• Maintain and support day‑to‑day office operations, including purchasing and inventory management for office, kitchen, and other workplace supplies.
• Champion and reinforce the organization’s culture, mission, and values through day‑to‑day interactions and HR practices.
• Support Accounting, Operations, and HR compliance processes outside of payroll, as needed, in partnership with the HR Director, Controller and other organizational leaders.
• Identify opportunities to improve payroll, HR, and office processes through increased efficiency, automation, and best practices.
• Perform other duties and special projects as assigned.

Skills

Communication

Multi-tasking

Adaptability

Excel

Tools

ADP

HRIS

Excel

PowerPoint

Word

Job description

Hotaling & Co. is seeking an experienced HR and Payroll Manager to support our San Francisco office, people and payroll processes. You will own payroll processing, HR policies, and office operations in a hybrid environment.

Reporting to the HR Director, you’ll handle compensation programs, benefits, compliance, employee relations, onboarding, offboarding, and workplace culture, ensuring accuracy and timely payroll while fostering our culture and values.