Hybrid Family Office Operations & Accounting Associate

Sycamore Gardens; New York (NY); Hybrid; USD 60,000 - 95,000; Full time

Job summary

Sycamore Gardens is seeking a highly organized Family Office Administrative Associate to support bookkeeping, investment reporting, and administrative processes. You will oversee AP/AR, manage reimbursements, and ensure regulatory filings are maintained.

The role involves assisting with weekly and quarterly calls, performance reporting, and Tear Sheet projects in a fast-paced family office environment. The position emphasizes data integrity, document management, and calendar coordination, with a

Qualifications

• Experience in accounting, administration, or family office operations preferred.
• Proficiency in Excel, financial software, and document management systems.
• Highly organized with strong attention to detail and ability to manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality in handling sensitive family office information.

Responsibilities

• Oversee Accounts Payable and Accounts Receivable, ensuring timely payments and collections.
• Manage expense reimbursements, verifying accuracy and compliance with policies.
• Keep up with annual regulatory filings and other required documentation.
• Assist with the preparation of weekly, monthly, and quarterly calls, including:
• Performance reporting updates.
• Historical performance tracking.
• Benchmark research and comparative analysis.
• Support the Tear Sheet project, ensuring investment summaries are accurate and well-maintained.
• Maintain an organized document management system, ensuring accessibility and security.
• Handle data entry and financial records reconciliation.
• Manage calendar scheduling, coordinating meetings and deadlines for the office.
• Support the Ayco Lockbox/archive project, ensuring financial and contractual records are properly stored and retrievable.
• Assist with the Centralization project, consolidating data and systems for increased efficiency across payroll and bookkeeping.
• Identify and implement improvements in administrative workflows and investment reporting.

Skills

Accounting & administration

Excel

Financial software

Document management systems

Attention to detail

Communication skills

Discretion & confidentiality

Tools

Excel

Financial software

Document management systems

Job description

Sycamore Gardens is seeking a highly organized Family Office Administrative Associate to support bookkeeping, investment reporting, and administrative processes. You will oversee AP/AR, manage reimbursements, and ensure regulatory filings are maintained.

The role involves assisting with weekly and quarterly calls, performance reporting, and Tear Sheet projects in a fast-paced family office environment. The position emphasizes data integrity, document management, and calendar coordination, with a