Hybrid Events & Communications Coordinator

Stanford University; Palo Alto (CA); Hybrid; USD 94,000 - 104,000; Full time

Job summary

Stanford University CEHG is seeking an Events and Communications Coordinator to develop content, promote center activities, and manage communications across the CEHG community. The role supports academic seminars, conferences, and online events, coordinating with internal and external partners.

The position requires strong writing, project management, and event planning skills, with hybrid on-site work at Stanford campus and a focus on continuous process improvement.

Qualifications

• Excellence in written communication is essential for content development and stakeholder coordination.
• Excellent interpersonal, oral communication, time management, and customer service skills.
• Demonstrated success planning events.
• Ability to work independently and as part of a team.
• Ability to manage shifting priorities and multiple deadlines.
• Knowledge of Microsoft Office and Google Docs; ability to learn new software.

Responsibilities

• Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets.
• Serve as project leader coordinating teams that plan and manage all aspects of events.
• Budget planning, venue management, and equipment logistics for events.
• Oversee development of registration strategy and logistics.
• Build and maintain relationships with internal/external partners.
• Procure and coordinate vendor services; negotiate contracts.
• Research potential event locations and evaluate alternatives.
• Investigate and report complaints regarding events and customer service.
• May inspect event facilities for safety and compliance.
• Communicate with visiting vendors, teams, and officials.
• Train and supervise junior event planners and staff.

Skills

Written communication

Interpersonal skills

Project management

Budget management

Event planning

Microsoft Office

Google Docs

Video editing

Social media

Graphic design

Academic publishing

Education

Bachelor's degree

Three years of relevant experience

Tools

Microsoft Office suite

FileMaker Pro

Google Docs

Cloud applications (Google Forms/Docs)

Job description

Stanford University CEHG is seeking an Events and Communications Coordinator to develop content, promote center activities, and manage communications across the CEHG community. The role supports academic seminars, conferences, and online events, coordinating with internal and external partners.

The position requires strong writing, project management, and event planning skills, with hybrid on-site work at Stanford campus and a focus on continuous process improvement.