Hybrid-Eligible Pre-Award Grants Coordinator

Case Western Reserve University; Cleveland (OH); Hybrid; USD 49,000 - 55,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Tuition assistance

Paid time off

Winter recess

Job summary

Case Western Reserve University in Cleveland is seeking an Administrative Coordinator Pre-Award Grants to support the Department of Neurosciences with grant preparation, budgeting, and purchasing. You will manage high-volume pre-award activities, ensure sponsor compliance, and maintain accurate financial records.

The role emphasizes attention to detail, strong organization, and the ability to collaborate across teams while supporting faculty and staff during submissions and reports.

Qualifications

• Experience in university or non-profit setting preferred.
• Proficient with GAAP and financial spreadsheets.
• Excellent written and oral communication skills.
• Ability to handle confidential information.
• Familiarity with NIH applications and grants systems preferred.
• Hybrid work eligibility after orientation.

Responsibilities

• Provide pre-award admin support for ~100 submissions annually.
• Process purchasing up to $5,000 for ~18 labs and track expenses.
• Maintain department records and assist with scheduling and communications.
• Coordinate departmental events and logistics (retreats, symposia, seminars).
• Assist with facilities-related activities and space updates.

Skills

GAAP knowledge

Budgeting

Communication

Organizational skills

Confidentiality

Computer skills

Grants.gov

Collaboration

Problem solving

Flexibility

Attendance

Education

High school diploma + 5 years admin exp

Bachelor's degree + 1 year exp

Tools

NIH grants software familiarity

Job description

Case Western Reserve University in Cleveland is seeking an Administrative Coordinator Pre-Award Grants to support the Department of Neurosciences with grant preparation, budgeting, and purchasing. You will manage high-volume pre-award activities, ensure sponsor compliance, and maintain accurate financial records.

The role emphasizes attention to detail, strong organization, and the ability to collaborate across teams while supporting faculty and staff during submissions and reports.