Hybrid-Eligible Graduate Funding & Scholarships Coordinator

The Chronicle Of Higher Education, Inc.; Chantilly (VA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking a Graduate Funding Coordinator to join the Graduate Division in supporting centrally-administered graduate awards, scholarships, assistantships, grants, and fellowships.

This role manages funding agreements, student employment contracts, onboarding activities, and annual scholarship program administration, collaborating with Human Resources and campus partners to ensure accurate, timely processing and reporting.

Qualifications

• Bachelor's degree in related field, or the equivalent combination of education and experience.
• Demonstrated experience administering financial support and program funding initiatives for students or program participants.
• Knowledge of university funding processes, systems (e.g., Ellucian Workflow, Banner, Salesforce), and related policies and procedures.
• Knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.).
• Excellent written and communication skills.
• Ability to prioritize and manage tasks efficiently while working under tight deadlines.
• Ability to provide excellent customer service to students, staff, faculty, and academic units; and
• Strong attention to detail and the ability to identify and implement process improvements in funding operations.

Responsibilities

• Processes the Graduate Division awards and scholarship programs, including tuition grants, stipends, and travel awards, supporting more than 500 students each semester.
• Maintains scholarship and award records using a third-party, cloud-based platform and Excel, ensuring accurate data entry and documentation.
• Responds to student inquiries regarding scholarship and award payments, providing information on university policies, procedures, and funding requirements.
• Assists with the implementation and administration of the Graduate Division’s funding programs, including the High Impact Grant, Dissertation Completion Grant, Summer Assistantship program, and other institutional funding initiatives; and
• Works with campus partners to support timely award processing, compliance with program requirements, and student service delivery.
• Processes and tracks the Graduate Division funding agreements, including graduate assistantships, tuition support agreements, travel awards, and other student funding programs.
• Prepares, distributes, and maintains graduate student employment contracts, tuition support agreements, and related funding documentation to ensure accuracy and timely completion.
• Supports onboarding activities for Graduate Division scholars and cohort-based programs in collaboration with Human Resources and campus partners.
• Assists with the annual administration of Graduate Division scholarship programs, including reviewing applications, tracking eligibility requirements, and maintaining program records.
• Serves as a resource for faculty, staff, and students by providing information regarding scholarship programs, funding opportunities, and program procedures.
• Collaborates with university departments to support the administration and ongoing operation of graduate funding programs and initiatives; and
• Compiles reports and maintain records to support program administration, budget tracking, and operational needs.
• Coordinates the Graduate Student Travel Fund Program, including reviewing applications and reimbursement requests, ensuring accuracy and timely completion.
• Responds to inquiries and provide information to students, faculty, and staff regarding Graduate Student Travel Fund program procedures and requirements; and
• Supports the maintenance of the Graduate Student Travel Fund application system by assisting with updates, monitoring functionality, and helping to ensure efficient program operations.
• Supports the enrollment activities for the Graduate Student Health Insurance Subsidy Program, supporting more than 1,000 graduate students annually;
• Assists the team with verifying program eligibility requirements are met and support program participation;
• Maintains enrollment and reporting records, assist with invoicereconciliation, and coordinate payment processing with the healthinsurance provider; and
• Serves as the back-up contact for student and departmental inquiries related to the subsidy program.

Skills

Excellent written communication

Time management

Customer service

Attention to detail

Prioritization

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Ellucian Workflow

Banner

Salesforce

Microsoft 365

Job description

The Chronicle Of Higher Education, Inc. is seeking a Graduate Funding Coordinator to join the Graduate Division in supporting centrally-administered graduate awards, scholarships, assistantships, grants, and fellowships.

This role manages funding agreements, student employment contracts, onboarding activities, and annual scholarship program administration, collaborating with Human Resources and campus partners to ensure accurate, timely processing and reporting.