Hybrid Defense Litigation Secretary — Deadline-Driven Support

Hinshaw & Culbertson LLP; St. Louis (MO); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Hinshaw & Culbertson LLP in St. Louis, MO seeks an experienced Legal Secretary to provide advanced administrative and litigation support for defense matters. This role requires deep knowledge of court procedures, e-filing, and precise document preparation.

You will manage calendars, deadlines, and travel while maintaining confidentiality and professionalism in a fast-paced environment. Strong organization and communication skills are essential for supporting multiple attorneys and deadlines.

Qualifications

• Minimum of five plus years of legal litigation secretarial experience.
• High organizational skills are required.
• Knowledge of or ability to learn office procedures and software including Outlook, Word, Excel, PowerPoint and Adobe; knowledge of court rules with e-filing.
• Ability to communicate clearly both orally and in writing; maintain confidentiality; work under pressure; proofreading and transcription.
• Transcribe legal documents, dictation or drafts at ~70 wpm; organize and prioritize multiple tasks.

Responsibilities

• Prepares, edits and files legal documents, including pleadings, motions, discovery and subpoenas; files with courts including e-filing.
• Updates and maintains databases and client matter lists.
• Reads and distributes mail; opens new files and checks conflicts; maintains files and storage.
• Greets clients and visitors; maintains confidentiality and professional demeanor.
• Manages calendars and deadlines; coordinates travel and communicates deadlines to attorneys and staff.
• Performs other duties and special projects as assigned.

Skills

Legal litigation secretarial

Organizational skills

Oral and written communication

Confidentiality

Typing 70 wpm

Teamwork / collaboration

Attention to detail

Tools

Outlook

Word

Excel

PowerPoint

Adobe

Job description

Hinshaw & Culbertson LLP in St. Louis, MO seeks an experienced Legal Secretary to provide advanced administrative and litigation support for defense matters. This role requires deep knowledge of court procedures, e-filing, and precise document preparation.

You will manage calendars, deadlines, and travel while maintaining confidentiality and professionalism in a fast-paced environment. Strong organization and communication skills are essential for supporting multiple attorneys and deadlines.