Hybrid CEI Contract Support Specialist - FDOT Projects

Mott MacDonald; Tampa (FL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Paid holidays

PTO

Parental leave

Life insurance

Job summary

Mott MacDonald seeks a dynamic CEI Contract Support Specialist to support FDOT CEI projects in Florida, primarily in the Tampa and Orlando markets. The role provides advanced construction office and contract administration support and performs critical project controls and documentation functions throughout the project lifecycle.

Responsibilities cover coordinating submittals, maintaining records, preparing FWOs and SAs, tracking costs and invoices, and ensuring compliance with FDOT procedures.

Qualifications

• High School Diploma or Equivalent.
• Proficient with standard word processing, spreadsheet, and data management software.
• Ability to communicate effectively in English, both verbally and in writing.
• Familiarity with FDOT construction procedures and project documentation requirements.
• Ability to exercise independent initiative and judgment while working within FDOT processes.
• Strong attention to detail, recordkeeping, and compliance tracking.
• Certifications: CTQP Final Estimates Level I (desirable).

Responsibilities

• Promote and maintain effective communication with contractors, CEI staff, stakeholders, and the Client to ensure accurate exchange of information, timely submittals, and resolution of action items from preconstruction through Final Acceptance.
• Plan, coordinate, schedule, and track construction documentation activities to ensure compliance with FDOT Standard Specifications, CPAM, contract documents, and FDOT directives.
• Exercise independent judgment in planning work details and making technical decisions related to office engineering and contract administration functions.
• Assist CEI management with interpreting and implementing FDOT procedures and requirements affecting project documentation and reporting.
• Establish, maintain, and audit complete project records and files in accordance with FDOT, State, and Federal requirements, including funding compliance and audit readiness.
• Prepare, review, or supervise preparation of correspondence, reports, progress meeting minutes, logs, and project documentation.
• Track submittals, certifications, staff credentials, materials acceptance records, and QA/QC documentation for project reporting.
• Coordinate materials inspections and ensure accurate documentation within the MAC system.
• Manage and track contractor pay estimates and invoices, including pay factor adjustments and supporting documentation.
• Prepare, review, and process FWOs and SAs in coordination with the Project Administrator and CEI Management Team.
• Monitor construction costs, assist with contract modification negotiations, and support price justification using historical data and market trends.
• Support preparation of monthly and final estimates in compliance with FDOT procedures and timelines.
• Provide administrative and technical support for managing project schedules and budgets to promote timely and cost-effective project delivery.
• Maintain cost tracking logs, estimate histories, and documentation necessary for project controls and reporting.
• Support EEO documentation, reporting, and compliance tracking requirements.
• Utilize FDOT systems and software including MAC, PrC, CITS, PSSP / ProjectSolve.
• Prepare and maintain spreadsheets, logs, and tracking tools for quantities, estimates, contract changes, and compliance documentation.
• Become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface-to-surface comparison software, including reviewing designer-provided surfaces, evaluating field survey data, preparing survey data for use in quantity calculations, and generating and validating earthwork quantities.
• Perform project-specific work under the general supervision of the Senior Project Engineer and CEI staff.
• Proactively relieve supervisory staff of routine clerical, documentation, and tracking responsibilities through independent initiative.
• Support coordination between field staff and office functions to ensure consistency and accuracy of project information.

Skills

Communication

Attention to detail

Independent judgment

Education

High School Diploma or Equivalent

Tools

MAC

PrC

CITS

PSSP/ProjectSolve

Trimble Business Center - HCE

Job description

Mott MacDonald seeks a dynamic CEI Contract Support Specialist to support FDOT CEI projects in Florida, primarily in the Tampa and Orlando markets. The role provides advanced construction office and contract administration support and performs critical project controls and documentation functions throughout the project lifecycle.

Responsibilities cover coordinating submittals, maintaining records, preparing FWOs and SAs, tracking costs and invoices, and ensuring compliance with FDOT procedures.