Hybrid Budget & Operations Administrator

University of Southern California; Glendale (CA); Hybrid; USD 33,000 - 43,000; Full time

Job summary

University of Southern California is seeking a full-time Administrative Budget Assistant to support departmental operations in the KSOM Department of Stem Cell Biology and Regenerative Medicine. The role emphasizes purchasing, service contracts, reimbursements, and maintaining transparent transaction records.

This hybrid position blends on-site work with 2-3 days remote work. Responsibilities include processing requisitions, coordinating with vendors and university offices, and ensuring

Qualifications

• Associate's degree or combined experience/education acceptable for minimum education.
• Minimum 3 years of secretarial/clerical/administrative experience including budget or financial exposure.
• Strong organizational and communication skills are required.

Responsibilities

• Process purchase requisitions, department orders, check requests, and other purchasing forms.
• Coordinate contracts, quotes, scopes of work, and maintenance agreements with vendors.
• Prepare reimbursements for faculty, staff, students, and departmental expenses.
• Review documentation for accuracy and track submissions to payment.
• Assist with travel-related transactions and reconcile records in the financial system.
• Support standard administrative processes and coordinate departmental meetings and events.

Skills

Budgeting

Purchasing

Vendor management

Reconciliations

Travel reimbursements

Event coordination

Education

Associate's degree

Job description

University of Southern California is seeking a full-time Administrative Budget Assistant to support departmental operations in the KSOM Department of Stem Cell Biology and Regenerative Medicine. The role emphasizes purchasing, service contracts, reimbursements, and maintaining transparent transaction records.

This hybrid position blends on-site work with 2-3 days remote work. Responsibilities include processing requisitions, coordinating with vendors and university offices, and ensuring