Hybrid Billing Coordinator - eBilling & Client Invoicing

Morgan Lewis; Washington (District of Columbia); Hybrid; USD 72,000 - 101,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Job summary

Morgan, Lewis & Bockius LLP is seeking a Firm Billing Coordinator to support the firm’s billing function on a firm-wide basis. The role ensures accurate and timely client bills, manages matter setups, rates, billing requirements, and reporting, and assists with collections and reporting to partners.

Based in Washington, DC, this hybrid role combines in-office and remote work. Ideal candidates have 5+ years of 3E/Elite billing experience and strong proficiency in Microsoft Office and eBilling

Qualifications

• Bachelor’s degree from a four-year college or university and a minimum of five (5) years of 3E/Elite billing experience, or an equivalent combination of education and experience.
• Experience with electronic billing, including eBilling Hub and various eBilling vendor platforms.
• Proficiency with Microsoft Outlook, Word, Excel, and PDF software.
• Strong attention to detail, organizational skills, and customer service skills.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Support Partners by managing all aspects of billing for assigned clients and matters.
• Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines.
• Facilitate setup and reporting for budgets, alternative fee arrangements, and accrual requests, with support from Firm Finance for more complex reporting requirements.
• Review time and cost entries for compliance with client and matter requirements, including block billing, task codes, and summer associate time; escalates issues to Partners as appropriate.
• Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements.
• Complete billing for assigned clients and ensure successful submission of invoices through applicable eBilling vendor systems.
• Monitor eBilling submissions and assist with resolving invoice rejections.
• Contact clients regarding past-due receivables and partner with the Collections Department to resolve collection issues.
• Review monthly reports with Partners to identify overdue billing and collections and ensure current proformas are generated.
• Distribute month-end proformas to appropriate Partners.
• Contact new clients to review billing and payment procedures and coordinate special billing requests.
• Proactively support new Partners with client agreements, rate setup, billing procedures, and required billing system setups.
• Exercise sound judgment and discretion when responding to Partner requests and interacting with team members, clients, and senior management.
• Maintain strict confidentiality of financial and systems-related information.

Skills

Billing experience

eBilling

Microsoft Office

Attention to detail

Communication skills

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PDF software

Job description

Morgan, Lewis & Bockius LLP is seeking a Firm Billing Coordinator to support the firm’s billing function on a firm-wide basis. The role ensures accurate and timely client bills, manages matter setups, rates, billing requirements, and reporting, and assists with collections and reporting to partners.

Based in Washington, DC, this hybrid role combines in-office and remote work. Ideal candidates have 5+ years of 3E/Elite billing experience and strong proficiency in Microsoft Office and eBilling