HYBRID - ASSISTANT RESIDENCY OFFICER

UCI; Irvine, Northern (CA, KY); Hybrid; USD 67,000 - 80,000; Full time

Job summary

UC Irvine in Irvine, California, seeks an experienced Registrar professional to enforce residency policy and designate classifications for the campus community. You will apply immigration and tax guidance to ensure accurate student residency determinations and advise colleagues on policy.

You will manage the electronic SLR application, test updates, and communicate changes in law and university policy. A bachelor's degree and 3–5 years of experience are required, with strong organizational,

Qualifications

• Strong organizational skills and ability to prioritize work.
• Thorough knowledge of policies, regulations, and practices with student records services.
• Ability to answer several incoming phone lines in a courteous and timely manner.
• Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability.
• Thorough knowledge of university computer applications including Word, Excel, Outlook, email, and web browsers.
• Strong written and verbal communication skills; customer service orientation.
• Knowledge of privacy laws relating to student information.
• Bachelor's degree or equivalent experience.
• 3-5 years experience or equivalent training.

Responsibilities

• Enforces and implements system-wide residency policy.
• Designates residency classifications for the entire UC Irvine campus.
• Advises the University community regarding residency topics.
• Manages electronic SLR application and testing; ensures compliance with annual policy changes.
• Provides information about enrollment and student records; communicates policies and regulations.
• Applies professional Registrar concepts to student record functions and privacy compliance.

Skills

Organizational skills

Policy knowledge

Communication skills

Customer service

Analytical thinking

Teamwork

Education

Bachelor's degree in related area

Equivalent experience

Tools

Microsoft Word

Excel

Outlook

Web browsers

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

The Division of Enrollment Management is a key campus thought partner that provides collaborative leadership in university-wide efforts, utilizing systematic, innovative, and synergistic approaches to leverage a data-informed enrollment strategy to improve market distinctiveness, and execute the campus strategic plan.The division comprises the offices of Enrollment Management, Financial Aid & Scholarships, University Registrar, and Undergraduate Admissions. The mission of the University Registrar is to provide academic support services in an atmosphere of prompt, accurate, and friendly service to the campus community through practices consistent with the mission and values of the university. The Office is responsible for maintaining student records, issuing reports of grades, and distributing official publications.

Responsibilities

Enforces and implements system-wide residency policy as mandated by UCOP and the UC Regents. As one of three University staff authorized to designate residence classifications for the entire UCI campus, incumbent determines residency classifications and advises the University community regarding residency related topics. Utilizes immigration law, tax law, financial and accounting principles in assigning classifications in conformance with policy. Manages, tests, and periodically reviews electronic SLR application, including user acceptance testing and ensures application conforms to annual changes in law and policy. Accurate designation of nonresident classification has a substantial financial impact on the University with nearly 28% of incoming undergraduates paying the nonresident tuition rate, amounting to over $113M annually. Provides protected student specific information about enrollment, grades, and other pertinent student record information. Applies professional Registrar student service based concepts to student record functions. Provides information and local enforcement of institutional, state, and federal policies, procedures, and regulations.

Qualifications

Required:

• Strong organizational skills and ability to prioritize work and meet deadlines in an environment of frequent interruptions and distractions.
• Thorough knowledge of policies, regulations, and practices with student records services.
• Ability to answer several incoming phone lines in a courteous and timely manner.
• Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Ability to assess processes and implement improvements.
• Thorough knowledge of common University-specific computer application programs and productivity software including Microsoft Word, Excel, Outlook, email, and web browsers.
• Strong written and verbal communication skills. Active listening skills. Customer service orientation. Interpersonal skills.
• Thorough knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information.
• Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community.
• Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, and external agencies.
• Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions.
• Bachelor's degree in related area and / or equivalent experience / training.
• 3-5 yearsExperience or equivalent training.

Preferred:

• Thorough knowledge of particular Registrar core functions (e.g., degree requirements, special enrollment, veterans' benefits, and residency).
• Thorough knowledge of Student Information Systems, Student Billing Systems, and Online Statement of Legal Residence.
• Thorough knowledge of U.S. Immigration and Naturalization Service laws, federal regulations and guidelines, and state residency statutes pertaining to residency matters.

Special Conditions:

• Successful completion of a Department of Justice (DOJ) Live Scan background check.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Expected Salary Range: $66,990.00 - $79,537.50.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].