Hybrid Administrative Systems & Records Coordinator

Massachusetts Water Resources Authority; Chelsea (MA); On-site; USD 76,000 - 102,000; Full time

Job summary

Massachusetts Water Resources Authority (MWRA) is seeking an organized administrative professional to support labor relations matters, records, and payroll and inventory tasks within the Operations Administration/Environmental Quality/Planning divisions. The role includes creating job requisitions, coordinating interviews, and preparing documents across multiple departments.

This position offers traditional weekday hours (8:00am–4:00pm) with potential telework up to two days per week after an

Qualifications

• Associate degree or higher required.
• Four+ years of administrative experience.
• Must complete MIS and ACP requirements; ACP within 6 months if not initially qualified.
• Class D license strongly preferred for travel.
• May be eligible for telework up to two days/week after waiting period.

Responsibilities

• Performs administrative duties, filing and recordkeeping.
• Manages tracking of vacancies, appointments, and changes for Operations.
• Assists with hiring packages and scheduling interviews.
• Drafts selection criteria for vacant positions.
• Creates job requisitions in ApplicantPro.
• Compiles data for monthly/quarterly KPI reports.
• Maintains organization charts for the Operations Division.
• Provides confidential recordkeeping and administrative support across departments.
• Coordinates travel authorizations, reimbursements, and purchasing of items.
• Assists in training staff on tools and processes (WebEx, Lawson, policies).
• Performs general typing, correspondence, calendar management, and meeting scheduling.

Skills

Microsoft Office

Outlook

Excel

Access

PowerPoint

HRIS

WebEx

Analytical skills

Communication

Education

Associate degree or higher

Tools

ApplicantPro

Job description

Massachusetts Water Resources Authority (MWRA) is seeking an organized administrative professional to support labor relations matters, records, and payroll and inventory tasks within the Operations Administration/Environmental Quality/Planning divisions. The role includes creating job requisitions, coordinating interviews, and preparing documents across multiple departments.

This position offers traditional weekday hours (8:00am–4:00pm) with potential telework up to two days per week after an