Hybrid Administrative Specialist – Research & Grants

UT MD Anderson; Houston (TX); Hybrid; USD 46,000 - 69,000; Full time

Benefits offered by this job

Employer-paid medical coverage

Accruals for PTO and holidays

Tuition Assistance Program

Pension and life insurance

Job summary

The University of Texas MD Anderson Cancer Center seeks a Senior Administrative Assistant to perform complex administrative duties supporting department administration, faculty, staff, and trainees. The role emphasizes managing academic and research documentation, CVs, biosketches, and related processes within a hybrid Texas Medical Center setting.

Ideal candidates will have hands-on experience with Concur and MyCV/SciENcv, strong organizational skills, and the ability to handle confidential

Qualifications

• Five years Administrative/secretarial experience or three years with Associate's degree or one year with Bachelor’s degree.
• Preferred: experience with Concur, MyCV, SciENcv and maintaining biosketches, CVs and related documents.

Responsibilities

• Provide full administrative support to assigned faculty and departmental leadership.
• Review project scopes, assist with timelines, support data collection, and monitor project accuracy and timeliness.
• Develop and maintain information tracking tools and document retrieval systems.
• Coordinate faculty schedules, visitor itineraries, and office operations.
• Compose formal and informal correspondence including letters, notices, memos, and official communications.
• Prepare reports, presentations, graphics, charts, and tables.
• Proofread medical and scientific reports and APA formatting.
• Manage faculty calendars and ensure timely scheduling.
• Maintain faculty CVs and update information in myCV.

Skills

Concur

MyCV

SciENcv

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Tools

CVs and Biosketches

Job description

The University of Texas MD Anderson Cancer Center seeks a Senior Administrative Assistant to perform complex administrative duties supporting department administration, faculty, staff, and trainees. The role emphasizes managing academic and research documentation, CVs, biosketches, and related processes within a hybrid Texas Medical Center setting.

Ideal candidates will have hands-on experience with Concur and MyCV/SciENcv, strong organizational skills, and the ability to handle confidential