Hybrid Administrative & Operations Coordinator

Arabella Advisors; United States; Hybrid; USD 52,000 - 70,000; Full time

Job summary

Arabella Advisors seeks an Administration and Operations Coordinator for Kiwi Partners. Hybrid/remote work with exposure to senior leaders and global philanthropy initiatives. You will manage engagements, documentation, and contracts, supporting accounting, HR, and business development.

You will coordinate timelines, reporting, and client communications while maintaining high standards of accuracy and discretion in a fast-paced environment.

Qualifications

• 2+ years of relevant work experience in project and high‑volume admin work.
• Ability to anticipate needs of a senior leader and plan resources.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication, professionalism.
• Willingness to learn drafting contracts and support with legal templates.

Responsibilities

• Support Kiwi's Accounting and HR Services engagements and client transitions.
• Create and maintain engagement workplans, planners, and reports.
• Schedule client calls, document notes, and track progress.
• Prepare time and budget analyses including weekly and monthly reports.
• Coordinate contract processes, amendments, renewals with legal.
• Provide admin support to Kiwi's Business Development Lead.

Skills

Project management

Administrative support

Communication

Time management

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Salesforce

Smartsheet

Job description

Arabella Advisors seeks an Administration and Operations Coordinator for Kiwi Partners. Hybrid/remote work with exposure to senior leaders and global philanthropy initiatives. You will manage engagements, documentation, and contracts, supporting accounting, HR, and business development.

You will coordinate timelines, reporting, and client communications while maintaining high standards of accuracy and discretion in a fast-paced environment.