Hybrid Administrative & Operations Coordinator

Duke PA; Durham (NC); Hybrid; USD 44,000 - 65,000; Full time

Job summary

Duke University School of Medicine, Division of Pulmonary, Allergy and Critical Care Medicine, seeks an experienced administrative professional to resolve complex office functions and provide cross‑functional support. You will handle budgeting, reimbursements, procurement, and staff onboarding, contributing to a collaborative, high‑standard clinical and research environment.

Hybrid eligibility with NC residency required.

Qualifications

• Broad knowledge of administrative and accounting principles.
• Four years of related business or administrative experience.
• Equivalent combination of education and/or experience accepted.

Responsibilities

• Resolve complex administrative issues independently or with others.
• Oversee procurement process for division faculty and staff, including purchase requisitions, AP check requests, and corporate card transactions.
• Coordinate and submit annual CME applications for division conferences, gathering required information and meeting deadlines.
• Coordinate conference rooms, AV equipment, and video conference links for speakers.
• Onboard division staff, manage ID badges, building access, and computer purchases.
• Coordinate visiting observers (international and domestic) including sponsorship and access requirements.
• Provide Buy@Duke training for new staff and assist with account setup.
• Manage division office and research space across multiple buildings.
• Serve as trainer and resource for new administrative staff.

Skills

Problem solving

Independent work

Budget management

Education

Two years of post-secondary education in business

Job description

Duke University School of Medicine, Division of Pulmonary, Allergy and Critical Care Medicine, seeks an experienced administrative professional to resolve complex office functions and provide cross‑functional support. You will handle budgeting, reimbursements, procurement, and staff onboarding, contributing to a collaborative, high‑standard clinical and research environment.

Hybrid eligibility with NC residency required.