Hybrid Administrative & Grants Coordinator

ROME GROUP; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid schedule option after rotation

Medical and dental insurance 100%

401(k) with matching

Paid time off 25 days/year

Paid holidays

Paid Family or Medical Leave

Free parking

Job summary

Senior Fund in St. Louis, MO, seeks an Administrative Coordinator to support daily financial, communications, and administrative operations. This role requires organization, attention to detail, and collaborative teamwork to improve processes.

Schedule: Full-time, days; Salary: $23.08–$30.77/hour ($45,000–$60,000 annually). Reports to the Executive Director and works in a hybrid office environment with potential partial remote arrangement after orientation.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer services skills.
• Proficiency with Microsoft Office Suite and common virtual meeting platforms.
• Comfort with learning new computer applications and content management systems.
• Experience with other software and applications used by Senior Fund (e.g., QuickBooks Online, Bill.com, DocuSign, Foundant GLM, MailChimp, WordPress, Canva, Asana) helpful.

Responsibilities

• Manage day-to-day office operations and be the point of contact for office-related needs.
• Maintain organized digital filing systems shared by staff.
• Prepare, format, proofread, organize, distribute, and archive documents and meeting materials.
• Track deadlines and follow up on commitments; escalate delays.
• Support invoice processing, purchasing, expense documentation, and budget files.
• Coordinate with leadership and external accountants on financial records.
• Greet visitors and manage onsite and virtual meetings for staff and board.
• Coordinate events, registrations, and communications.
• Maintain website content and board meeting calendar and mailings.
• Assist with grants management processes and reports.

Skills

Communication

Organization

Interpersonal skills

Customer service

Office software

Adaptability

Learning new software

Education

Associate or Bachelor's degree

3+ years relevant experience

Tools

Microsoft Office

Virtual meeting platforms

QuickBooks Online

Bill.com

DocuSign

Foundant GLM

MailChimp

WordPress

Canva

Asana

Job description

Senior Fund in St. Louis, MO, seeks an Administrative Coordinator to support daily financial, communications, and administrative operations. This role requires organization, attention to detail, and collaborative teamwork to improve processes.

Schedule: Full-time, days; Salary: $23.08–$30.77/hour ($45,000–$60,000 annually). Reports to the Executive Director and works in a hybrid office environment with potential partial remote arrangement after orientation.