Finance Office Manager

A Hiring Company; St. Louis (MO); On-site; USD 45,000 - 50,000; Full time

Job summary

An organization specializing in finance management is seeking a Finance Office Manager to oversee day-to-day financial activities. Responsibilities include supervising financial records, processing payroll, and managing audits. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and proficiency in financial software such as QuickBooks. Compensation ranges from 45,000 to 50,000 USD annually, and the position is full-time in St. Louis, Missouri.

Qualifications

• Experience in maintaining and updating financial records including ledgers and invoices.
• Proficiency in processing invoices and expense reports.
• Strong abilities in managing payroll processing and account reconciliation.

Responsibilities

• Supervise day-to-day financial activities of the business.
• Monitor and advise management on accounting principles and practices.
• Manage payroll processing and ensure timely payment of salaries.

Skills

Good decision-making abilities

Organizational skills

Excellent verbal and written communication skills

Strong problem-solving and analytical skills

Proven leadership skills

Ability to multi-task

Tools

QuickBooks

SmartcareOS

Dext

Job description

Finance Office Manager

Urban Sprouts is looking for a Finance Office Manager to supervise, track and evaluate day‑to‑day financial activities of the business. The Finance Office Manager responsibilities include maintaining systems for collecting, analyzing, verifying and reporting information on accounting, payroll, and human resources. She/He is also assigned to monitor daily business and advise the management about accounting principles, practices and procedures along the guidelines established by the company and current laws or grant guidelines.

Key responsibilities and tasks:

• Work with the accountants and their systems in place to maintain and update financial records, including ledgers, receipts, invoices, and payments.
• Process invoices and expense reports, including coding by expense and grant classification in Dext, and ensure proper entry into QuickBooks.
• Match credit card receipts to transactions and code appropriately for grant/expense tracking in Dext for QuickBooks entry.
• Set up and maintain vendor profiles, including collecting W‑9s for year‑end tax reporting.
• Support 1099 preparation and annual filing.
• Resolve vendor payment inquiries and discrepancies.
• Reconcile bank deposits to Network for Good and OneCause fundraising reports, including applying appropriate grant classification coding.
• Manage petty cash and ensure all disbursements are properly documented and coded.
• Maintain data entry and reconcile deposits within the SmartcareOS system.
• Assist with federal and state subsidy reporting.
• Perform additional accounting and administrative data entry tasks as assigned.
• Provide support to the COO and accountants in various tasks and projects.
• Track and manage tuition payments from families; ensure timely collection and accurate recording of tuition fees; communicate with families regarding payment status and address discrepancies.
• Assist with internal and external audits as needed (gathering documentation).
• Monitor and manage accounts payable and receivable; process invoices, payments, and expense reports.
• Manage payroll processing and ensure timely payment of salaries and wages.
• Assist in the preparation of budgets and financial forecasts.

Reports directly to COO.

Benefits Coordination

• Health, Vision, Dental, and Life Insurance Management.
• Oversee enrollment, renewal, and management of employee benefits.
• Assist new hires with benefits enrollment and provide ongoing support for existing employees.
• Ensure all benefit‑related information is accurately documented and maintained.
• Retirement Plan Administration (503b) – manage enrollment, renewal, and administration of the 503b retirement plan; guide new hires through the enrollment process; provide ongoing support.
• PTO Monitoring and Management – monitor and manage PTO requests; coordinate and schedule PTO on the company calendar; communicate with employees regarding PTO balances and policies.

Required Skills

• Good decision‑making abilities.
• Organizational skills.
• Excellent verbal and written communication skills.
• Strong problem‑solving and analytical skills.
• Proven leadership skills.
• Ability to multi‑task, work well under pressure, and keep up‑to‑date with early childhood‑specific business ethics, accounting trends, applications and programs.

Compensation

45,000 – 50,000 USD per year.

Seniority Level

Not Applicable

Employment Type

Full‑time

Job Function

Finance and Sales

Industry

Business Content