Hybrid Administrative Coordinator, Alumni & Development

Cornell University; Town of Ithaca (NY); Hybrid; USD 36,000 - 43,000; Full time

Job summary

Cornell University in Ithaca, NY seeks an Administrative Coordinator to advance alumni engagement, donor relations, and development efforts. You will provide administrative and project coordination support to senior leaders and serve as a key partner for alumni, donors, volunteers, and university leadership.

The role entails coordinating events, preparing materials, maintaining databases, and assisting with outreach across Cornell Engineering’s Alumni Affairs and Development team.

Qualifications

• Associate’s degree and 2 to 4 years relevant experience or equivalent combination.
• Strong interpersonal and written/verbal communication skills.
• Highly organized with ability to multi-task and meet deadlines.
• Ability to handle confidential information and work with budgets and invoices.
• Experience coordinating events and meetings.
• Familiarity with Microsoft Office and enterprise systems like PeopleSoft is helpful.

Responsibilities

• Coordinate and support alumni and donor engagement activities with college leadership.
• Prepare meeting briefings, materials, stewardship documents, and donor correspondence.
• Maintain donor and alumni information in university databases.
• Conduct prospect research and assist with reporting and pipeline development.
• Support regional travel and engagement initiatives.
• Plan and execute alumni events and campus visits.
• Draft and coordinate communications on behalf of senior leaders.
• Manage complex calendars and travel arrangements.
• Monitor budgets, process invoices, reimbursements, and vouchers.
• Support volunteer groups like the Engineering College Council.

Skills

Interpersonal skills

Written & verbal communication

Organizational skills

Discretion & confidentiality

Budgeting experience

Event coordination

Education

Associate's degree

Tools

Microsoft Office

Peoplesoft

Job description

Cornell University in Ithaca, NY seeks an Administrative Coordinator to advance alumni engagement, donor relations, and development efforts. You will provide administrative and project coordination support to senior leaders and serve as a key partner for alumni, donors, volunteers, and university leadership.

The role entails coordinating events, preparing materials, maintaining databases, and assisting with outreach across Cornell Engineering’s Alumni Affairs and Development team.