Hybrid Administrative Assistant: Payroll & Onboarding

Lakeshore Learning Materials; Carson (CA); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid parental leave

Medical/dental/vision coverage

401(k) retirement plan

Flexible benefits

On-site preschool

On-site gym

Casual dress code

Job summary

Lakeshore Learning Materials in Carson, CA is seeking a detail-oriented CSG Administrative Assistant to keep the operational engine running for the Lakeshore workforce. You will manage payroll records, coordinate travel and expenses, and support new hires from day one, ensuring accuracy and timely processing to help field teams focus on delivering great learning materials.

You will reconcile payroll across systems, process vendor invoices, arrange travel, and assist with onboarding, training

Qualifications

• 1–2 years of administrative or operations experience.
• High school diploma or equivalent.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to manage multiple priorities under deadlines.
• Able to work onsite at our Carson, CA office on a hybrid schedule.

Responsibilities

• Review and reconcile payroll and timekeeping records across multiple systems, identifying discrepancies with supervisors, employees, and staffing vendors.
• Track and reconcile employee expenses and mileage reimbursements; review receipts and code submissions; complete monthly credit card reconciliation.
• Research vendors, coordinate bookings, and reconcile invoices; manage employee travel arrangements including flights, hotels, and rental cars.
• Support new hire onboarding by sending welcome materials, coordinating system access, and tracking completion of required training and compliance courses.
• Draft clear, professional correspondence for internal and external stakeholders and pitch in on time-sensitive projects to keep the team moving.

Skills

Administrative experience

Microsoft Excel

Microsoft Word

Microsoft Outlook

Time management

Hybrid work

Education

High school diploma

Associates or Bachelor's degree

Tools

Salesforce

SAP

Job description

Lakeshore Learning Materials in Carson, CA is seeking a detail-oriented CSG Administrative Assistant to keep the operational engine running for the Lakeshore workforce. You will manage payroll records, coordinate travel and expenses, and support new hires from day one, ensuring accuracy and timely processing to help field teams focus on delivering great learning materials.

You will reconcile payroll across systems, process vendor invoices, arrange travel, and assist with onboarding, training