Hybrid Administrative Assistant & Data Support

SEIU Local 2015; West Sacramento (CA); Hybrid; USD 52,000 - 68,000; Full time

Job summary

SEIU Local 2015 is seeking a highly organized Administrative Assistant to support regional or departmental operations. The role reports to a Regional Director or Department Leader and ensures efficient administrative operations, strong data integrity, and high-quality staff support.

The position is based in the Sacramento office with a plan to transition to a hybrid schedule of three days in Stockton and two days in Sacramento once the Stockton office opens.

Qualifications

• 2–3 years of administrative assistant or related experience in nonprofit/union/public-sector environment
• Experience supporting multiple teams, managers, or departments in a fast-paced setting
• Data entry, reporting, and maintaining tracking systems experience
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to type at least 45 words per minute
• Strong organizational and time management skills
• Ability to multitask, prioritize, and meet deadlines under pressure
• Experience with diverse teams and stakeholders
• Bilingual skills highly desirable
• Experience in a union or mission-driven organization preferred

Responsibilities

• Provide comprehensive administrative support to assigned departments and leadership
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare agendas, meeting materials, and take and distribute meeting minutes
• Draft and edit correspondence including emails, reports, forms, and announcements
• Maintain organized filing systems (electronic and hard copy)
• Create, update, and maintain spreadsheets and databases to track departmental activities
• Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
• Ensure accuracy and integrity of data entry, reporting, and documentation
• Maintain activity reports, attendance records, and expense tracking
• Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
• Process requests, escalate issues as appropriate, and ensure timely follow-up
• Provide administrative support for regional and department-wide initiatives
• Coordinate logistics for meetings, trainings, and regional or organization-wide events
• Support room setup, materials preparation, and follow-up actions
• Assist with inventory tracking and ordering of office supplies
• Ensure adherence to administrative processes, timelines, and documentation standards
• Support processing of communications such as Beck Notices
• Maintain confidentiality and handle sensitive information with discretion
• Support special projects and additional assignments as needed

Skills

Administrative support

Data entry

Calendar management

Travel coordination

Communication

Bilingual desirable

Confidentiality

Team collaboration

Education

None

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

SEIU Local 2015 is seeking a highly organized Administrative Assistant to support regional or departmental operations. The role reports to a Regional Director or Department Leader and ensures efficient administrative operations, strong data integrity, and high-quality staff support.

The position is based in the Sacramento office with a plan to transition to a hybrid schedule of three days in Stockton and two days in Sacramento once the Stockton office opens.