Hybrid Admin Services Coordinator – Radiation Oncology

The University of Iowa; Iowa City (IA); Hybrid; USD 41,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation & sick leave

Retirement plan contributions

Life and disability insurance

Job summary

The University of Iowa Health Care in Iowa City seeks an Administrative Services Coordinator to provide executive-level administrative support to the Director of Medical Physics, Clinical Department Administrator and Clinical Faculty.

You will manage complex calendars, schedule meetings, coordinate travel, and handle confidential communications across multiple programs, with a strong emphasis on discretion and professional conduct.

Qualifications

• 3-5 years of administrative and financial experience.
• Excellent written and verbal communication skills.
• Must be proficient in computer software applications.
• Excellent organizational skills.
• Professional experience working effectively with individuals from diverse backgrounds.

Responsibilities

• Maintain effective working relationships with faculty, staff, students and the public.
• Serve as primary contact to faculty, staff, students, alumni and public concerning inquiries or complaints requiring interpretation of policies, procedures and programs in the Department of Radiation Oncology.
• Provide administrative support for the daily operation for Director of Medical Physics division, Clinical Department Administrator and Faculty in the Department.
• Coordinate Faculty absences getting calendars closed including clinic schedules and assisting with getting coverage for their absences.
• Coordinate and manage faculty administrative schedules, clinical schedules and procedure schedules and handles related communications with a high level of confidentiality exercising discretion and judgement and critical thinking skills.
• Compose and manage related communications including credentialing of physicians, licensure, certification, curriculum vitae, patient communications, emails and mailings requiring a high level of confidentiality, attention to details, excellent organizational skills and effective written, verbal and interpersonal communication skills.

Skills

Calendar management

Executive communication

Discretion & confidentiality

Scheduling

Microsoft Office

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

EPIC

ELMS

ERMA

Mosaiq

Microsoft Office

Job description

The University of Iowa Health Care in Iowa City seeks an Administrative Services Coordinator to provide executive-level administrative support to the Director of Medical Physics, Clinical Department Administrator and Clinical Faculty.

You will manage complex calendars, schedule meetings, coordinate travel, and handle confidential communications across multiple programs, with a strong emphasis on discretion and professional conduct.