HVAC Project Manager

The Tustin Group; Fairfield (NJ); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

Employer-paid Disability Insurance

Employer-paid Life Insurance

401(k) with company match

Generous PTO

Birthday day off

Growth opportunities

Team events

Respectful office culture

Job summary

The Tustin Group is seeking an HVAC Project Manager to lead commercial HVAC projects from start to finish. You will audit project docs, communicate scope to teams, and possibly perform project tasks as needed.

This role emphasizes coordination, accountability, and continuous improvement within a team-focused culture that values transparency and growth.

Qualifications

• 5+ years of supervisory experience or equivalent in project management.
• Ability to read, analyze, and interpret business and technical documents.
• Excellent written communication for reports and manuals.
• Strong verbal communication for client and team interactions.
• Basic math, fractions, ratios and percentages in budgeting.
• Proficient with Excel and standard office software.
• A valid state driver’s license or ability to obtain one.

Responsibilities

• Oversee materials, labor, budgets and schedules to meet goals.
• Review project documents, confirm labor hours, procure equipment and material.
• Document and approve invoices for change orders to maintain profitability.
• Coordinate communication with GC, customers, sales, management.
• Maintain project schedule and monthly manpower forecasts.
• Train and mentor team members to improve efficiency.
• Foster partnerships to streamline workflows and resolve issues.
• Review policies to align with standards and goals.
• Monitor billings, cash flow and margins; implement cost controls.
• Assist in recruitment, support sales, and participate in special projects.
• Other duties as assigned.

Skills

Leadership

Written communication

Oral communication

Math skills

Driver's license

Project coordination

Education

High school diploma or equivalent

Tools

Inventory software

Scheduling software

Excel

Word processing

Job description

At The Tustin Group, we foster relationships by keeping people informed—because transparency builds teamwork, and teamwork builds trust. And trust is one of our core values.

We're currently looking for a passionate and detail-driven HVAC Project Manager to oversee and execute commercial HVAC projects from start to finish. If you're someone who thrives on coordination, accountability, and continuous improvement—and you want to be part of a company where your leadership truly makes a difference,we want to hear from you.

Here’s what you can expect when you join our Project Management Team:

• Comprehensive Onboarding & Training – We set you up for success with structured support, so you can hit the ground running.
• Medical, Dental & Vision Coverage – Your health matters to us, and we offer comprehensive plans to keep you and your family covered.
• Employer-Paid Short-Term & Long-Term Disability Insurance – Income protection when you need it most.
• Employer-Paid Life Insurance – Peace of mind for you and your loved ones.
• 401(k) with Company Match – We help you plan for the future with a solid retirement plan and employer contributions.
• Generous PTO – We believe in taking time to recharge. Enjoy vacation days, paid holidays, and personal time off.
• Paid Day Off for Your Birthday – Celebrate your day, on us.
• Growth Opportunities – Your path doesn’t stop here. We promote from within and support your development every step of the way.
• Team Events & Gatherings – From barbecues to holiday parties, we value time spent building relationships beyond the desk.
• Office Culture That Respects You – Work in an environment that values your voice, respects your time, and supports your success.

Full Job Details Below:

Job Summary

The Project Manager oversees departmental and jobsite operations to ensure professional installation and the achievement of estimated gross profits. This role involves auditing all project documents prior to commencement, ensuring all pertinent information is included, and effectively communicating the scope of work to relevant personnel. The Project Manager may also perform project tasks as necessary.

Essential Duties and Responsibilities

• Manage materials, labor, budgets, and schedules to ensure projects are completed on time, within budget, and meet quality expectations.
• Review project documents, confirm labor hours, and ensure timely procurement and delivery of equipment and materials.
• Accurately document, approve, and process invoices for all change orders to maintain project transparency and profitability.
• Act as the primary liaison for General Contractors, customers, sales teams, and management, ensuring clear and consistent communication throughout the project lifecycle.
• Maintain a comprehensive project schedule and prepare monthly manpower forecasts to ensure efficient resource allocation and productivity.
• Train, mentor, and guide team members to improve resource efficiency, meet budget goals, and enhance professional skills.
• Foster strong partnerships with managers, field staff, and stakeholders to streamline workflows and resolve challenges proactively.
• Regularly review and refine policies and procedures to ensure alignment with industry standards, safety codes, and company goals.
• Monitor billings, cash flow, and profit margins, implementing cost-control measures to maximize profitability.
• Assist in recruitment efforts, contribute to sales support, and participate in special projects to drive organizational growth and success.
• Other duties and responsibilities may be assigned.

Experience/Education

• High school diploma or equivalent
• Five plus years of related supervisory experience and/or training; or an equivalent combination of education and experience.
• Proficiency in reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations.
• Strong written communication skills to write reports, business correspondence, and procedure manuals.
• Effective oral communication skills to present information and respond to questions from managers, clients, customers, and the general public.
• Basic mathematical skills, including addition, subtraction, multiplication, division, and the application of fractions, ratios, and percentages.
• Competence in using inventory software, scheduling software, internet software, spreadsheet software (Excel), and word processing software.
• Competent understanding of mechanical systems and ability to identify problems and propose cost-effective solutions.
• A valid state driver’s license or the ability to obtain one by the start of employment.

Physical Demands / Working Conditions

• Work is performed mostly in an outdoor setting with some tasks in an office environment.
• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, type, and operate office technology such as computers, printers, copy machines, and calculators.
• Regularly required to use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms.
• Frequently required to walk, climb or balance, stoop, kneel, crouch, or crawl, and smell.
• Occasionally required to lift up to fifty (50) pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Normally works in outside weather conditions, near moving mechanical parts, and in high, precarious places.
• Exposure to wet and humid conditions, airborne particles, and confined spaces.