HVAC Office Manager

Premier HVAC Services LLC; Greencastle (Franklin County); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a fast-growing HVAC company as an Office Manager, where you'll ensure smooth operations, support HR and finance workflows, and deliver exceptional customer service. This leadership role offers a dynamic work environment with opportunities for growth and a supportive team culture.

Benefits

Simple IRA Retirement Plan with 3% Employer Match

Medical Plan Reimbursement

Paid time off

Training & development

Company-paid life insurance

Regular company outings & celebrations

Qualifications

• 3+ years in office management preferred.
• Familiarity with industry-specific software is a strong plus.

Responsibilities

• Oversee day-to-day office operations.
• Maintain CRM and service records.
• Assist with invoicing, collections, and budgeting.

Skills

Communication

Organization

Detail-oriented

Multitasking

Proficiency in Microsoft Office

Education

High school diploma

Associate’s or Bachelor’s

Tools

CRM systems

Scheduling tools

Job description

Benefits:

Simple IRA Retirement Plan with 3% Employer Match

Medical Plan Reimbursement

Paid time off

Training & development

Office Manager – Premier HVAC Services

Full-Time | Mon–Fri | $60K–$80K + Bonus Plan | Office-Based Leadership Role

Are you a motivated professional ready to make a real impact in a fast-growing company? Premier HVAC Services is hiring an experienced Office Manager to join our leadership team. If you're organized, energetic, and passionate about helping a team thrive — we want to meet you!

Position Overview

As our Office Manager, you’ll be the organizational engine and backbone of our operations — ensuring our office runs smoothly and efficiently. You’ll coordinate with both field and office staff, manage key administrative functions, support HR and finance workflows, and deliver top-notch customer service. This leadership role supports the heart of our operations in a dynamic and team-driven environment

Compensation

Salary Range: $60,000 – $80,000 annually (based on experience)

Bonus Opportunity: Quarterly shared-success bonus plan

Who We’re Looking For

Education: High school diploma required; Associate’s or Bachelor’s preferred

Experience: 3+ years in office management (HVAC, construction, or service industry preferred)

Skills: Proficiency in Microsoft Office, CRM systems, scheduling tools

Highly organized, detail-oriented, and capable of multitasking

Excellent communication skills — verbal and written

️ Familiarity with industry-specific software is a strong plus

Key Responsibilities

Oversee day-to-day office operations

Direct incoming calls, emails, and inquiries professionally

Maintain CRM and service records

Onboard new team members

Track PTO, attendance, employee schedules, and maintain personnel files

Assist with invoicing, collections, and budgeting

Manage software platforms and troubleshoot technical issues

Maintain certifications, licenses, and insurance documentation

Why Join Premier HVAC Services?

At Premier HVAC Services, you're not just joining a company — you're becoming part of a tight-knit family. We're committed to your growth, success, and well-being, both on and off the clock.

Impactful Role

Be the heartbeat of the office — keeping our customers satisfied and our team connected.

Continuous Learning

We invest in your development through training, coaching, and mentoring — helping you grow professionally and personally.

Autonomy + Support

Take ownership of your role while knowing you’re always backed by a supportive team.

Collaborative Culture

We thrive on respect, teamwork, and shared success — celebrating wins and supporting each other daily.

Dynamic Workload

From billing and scheduling to onboarding, compliance, and customer care — no two days are ever the same!

️ Work-Life Balance

Full-time, year-round stability

Family-friendly work environment

Prioritized work/life balance

Paid Time Off

All major holidays off

Generous PTO for:

Birthdays

Sick Days

Personal Time

Vacation

Benefits & Perks

Medical reimbursement – You choose the plan, we help pay

Simple IRA with 3% company match

Company-paid life insurance for peace of mind

Ongoing paid training & career coaching

A team-first culture built on support, respect, and recognition

Regular company outings & celebrations (think golf, bowling, and more!)

Ready to Take the Lead?

Join a team that values YOU and empowers you to succeed.

Apply today and become the next vital member of the Premier HVAC Services family!

Learn more: www.premierhvacpa.com