WorkHero: Senior HVAC Office Manager

Workshop; United States; Remote; USD 45,000 - 85,000; Full time

Job summary

Join a forward-thinking company as a Remote Office Manager, where your expertise in HVAC office management will empower small contractors. You'll leverage AI-powered tools to streamline operations, enhance efficiency, and help businesses thrive. This role is perfect for those who are organized, tech-savvy, and passionate about supporting multiple clients while enjoying the flexibility of remote work. Be part of a dynamic team that values innovation and collaboration, and make a real impact in the HVAC industry. If you're ready to take your career to the next level and help shape the future of office management, this opportunity is for you.

Benefits

Competitive salary

Comprehensive health insurance

Equity in the startup

Flexible schedule

Remote work

Skill growth opportunities

Qualifications

• Solid experience in HVAC office management, especially with small contractors.
• Proficient with tools like QuickBooks and ServiceTitan.

Responsibilities

• Manage office operations for HVAC contractors, from scheduling to invoicing.
• Use AI tools to efficiently manage multiple businesses.

Skills

HVAC office management

QuickBooks

Jobber

HouseCall Pro

ServiceTitan

Joist

Organizational skills

Communication skills

AI tools proficiency

Tools

AI-powered tools

Office management software

Job description

About WorkHero: WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero offers expert office support to small HVAC owners at an affordable price. Our customers get a dedicated office manager with deep HVAC industry experience who leverages custom-built AI tools to handle their administrative & operational needs. From billing, invoicing, and payroll to permitting, rebate processing, and equipment procurement, we handle it. Our customers save up to 16 hours per week while also getting access to an expert from the industry who can help take their business to the next level.

The Role: We're looking for a skilled HVAC office manager to join our team as a Remote Office Manager. In this role, you'll be the backbone of our service, using your expertise and our AI-powered tools to support multiple small HVAC contractors simultaneously. You'll provide the human touch that makes our service invaluable, while leveraging technology to multiply your impact. We believe that the best office managers know the industry inside and out. They do more than just handle tasks for an owner, they bring the capacity and experience to help an owner accomplish their goals - whether that’s growth, profitability, or getting their free time back.

What You'll Do:

• Manage office operations for a group of HVAC contractors, handling tasks from scheduling to invoicing to customer service.

• Use our AI-powered tools to efficiently manage multiple businesses, maximizing your impact and their growth.

• Share your HVAC industry knowledge with our product team to refine and improve our AI solutions.

• Guide contractors in using our tools effectively to streamline their operations and grow their businesses.

• Adapt to each contractor's unique needs while maintaining efficiency across all accounts.

You're a Great Fit If:

• You have solid experience in HVAC office management, especially with small contractors.

• You are well-versed in HVAC business operations and industry-specific challenges.

• You're proficient with tools like QuickBooks, Jobber, HouseCall Pro, ServiceTitan, or Joist.

• You're an organizational whiz who can juggle multiple priorities effectively.

• You communicate clearly and can build strong relationships, even remotely.

• You're comfortable with technology and excited about using AI to enhance your capabilities.

• You can work independently and thrive in a dynamic, evolving environment.

Nice-to-Haves:

• Experience supporting multiple businesses or clients simultaneously.

• A knack for process improvement and efficiency optimization.

• Familiarity with AI tools or a strong interest in learning about them.

Why Join Us:

• Help multiple amazing small business owners

• Work with other rockstar office managers

• Competitive salary and comprehensive health insurance.

• Equity in our growing startup - your success is our success.

• Work remotely and enjoy a flexible schedule.

• Be at the forefront of HVAC industry innovation.

• Grow your skills and career in a fast-paced tech startup.

The WorkHero Difference: At WorkHero, you're not just an office manager - you're a vital part of multiple HVAC businesses' success stories. You'll use your skills and our AI to help contractors focus on what they do best. It's a chance to multiply your impact and be part of shaping the future of HVAC office management.

We are committed to creating a diverse and inclusive work environment. We welcome applicants from all backgrounds and experiences.