HVAC Estimator

CoolSys; United States; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(K) with company match

Paid vacation and holidays

Floating holidays

Life insurance (Company sponsored)

AD&D insurance

Job summary

CoolSys, a nationwide leader in refrigeration, HVAC, and energy management, seeks a Project Estimator - Level 1 to support commercial HVAC projects. You will learn to analyze plans, perform take-offs, and develop competitive estimates under mentorship.

Ideal candidates have HVAC knowledge and a desire to build a career in mechanical estimating, with exposure to estimating software and strong math/communication skills.

Qualifications

• 5 years of HVAC or construction-related experience.
• Understanding of HVAC systems and terminology.
• Knowledge of IMC/UMC and local codes.
• Ability to read construction documents and mechanical plans.
• Proficiency in Excel and willingness to learn estimating software.
• Strong math, organization, and communication skills.

Responsibilities

• Review mechanical drawings and specifications.
• Perform take-offs for ductwork, piping, and equipment.
• Generate Proposals.
• Peer review takeoffs with senior estimators.
• Organize and input vendor pricing and subcontractor quotes.
• Maintain estimate documentation and internal bid files.
• Coordinate with internal teams on scope validation and bidding timelines.
• Participate in training sessions and mentorship activities.

Skills

HVAC experience

Reading drawings

Excel

Estimating software

Math

Communication

Education

Associate degree in HVAC Technology

Tools

Bluebeam

Trimble

FastEst

Job description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management.With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $60-80k
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K)with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discountson vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

Responsibilities

The Project Estimator - Level 1 is responsible for assisting in preparing competitive estimates for commercial HVAC projects. This role is ideal for candidates with foundational knowledge of HVAC systems and a desire to build a career in mechanical estimating. You’ll work under the guidance of senior estimators and project teams to learn how to analyze plans, perform take-offs, and develop estimates.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviewing mechanical drawings and specifications.
• Perform take-offs for ductwork, piping, and equipment.
• Generate Proposals.
• Peer review takeoffs with senior estimators.
• Organize and input vendor pricing and subcontractor quotes.
• Maintain estimate documentation and internal bid files.
• Coordinate with internal teams on scope validation and bidding timelines.
• Participate in training sessions and mentorship activities to grow technical skills.

Qualifications

Required Qualifications

• 5 years of HVAC or construction-related experience.
• General understanding of HVAC systems and terminology.
• Working knowledge of applicable mechanical codes and standards (e.g., International Mechanical Code (IMC), Uniform Mechanical Code (UMC), local jurisdiction requirements).
• Ability to read construction documents and mechanical plans.
• Proficient in Microsoft Excel and willing to learn estimating software.
• Strong math, organization, and communication skills.

Preferred Qualifications

• Associate’s degree or coursework in HVAC Technology, Engineering, or Construction Management.
• Proficiency in Excel & VBA a Plus.
• Internship or hands-on HVAC trade experience is a plus.
• Exposure to take-off tools or construction software (Bluebeam, Trimble, FastEst etc.).
• Familiarity with ventilation, exhaust, and fresh air requirements, equipment clearances, and basic load considerations.
• Understanding of permitting requirements and coordination with local authorities having jurisdiction (AHJs).

Core Competencies

• Willingness to learn and grow in a technical role.
• Attention to detail and accuracy in basic calculations.
• Strong time management and communication skills.
• Receptive to coaching and team collaboration.

Join Us

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

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CoolSis an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristicsare encouraged to apply.

Pre-employment background screening (criminal andMVR for driving positions) and drug testing arerequiredfor all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.