HVAC Construction Project Coordinator

Environmental Comfort; Columbus (OH); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Environmental Comfort is seeking a detail‑oriented Project Coordinator to support MOAC’s construction division in Columbus. The role handles project setup in NetSuite, document control, purchasing, subcontractor compliance, and monthly progress billings, ensuring accuracy and timely processing.

Ideal candidates have 2+ years in construction admin, strong Excel skills, and the ability to organize complex project files while coordinating with Project Managers and field teams.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Two+ years of project administration or construction billing experience, especially with mechanical/electrical/plumbing contractors.
• Experience with progression billings, retainage, change orders, and lien waivers; proficient Excel skills.
• Strong written and verbal communication; ability to manage multiple priorities and meet deadlines.
• Ability to pass pre-employment background screening and drug testing.

Responsibilities

• Set up new construction jobs in NetSuite with budgets, cost codes, and billing terms.
• Maintain electronic project files: contracts, submittals, RFIs, change orders, and permits.
• Prepare monthly progress billings and support cost accuracy and close processes.
• Collect and verify subcontractor compliance documents and insurance certificates.
• Provide office support to PMs/APMs and assist with reporting and training.

Skills

Communication

Attention to detail

Organization

Time management

Excel proficiency

Education

High school diploma or equivalent

Associate degree preferred in business/admin/construction mgmt

Tools

Oracle NetSuite

AIA G702/G703 processing

Procore/GC Pay/Textura

Job description

Environmental Comfort is seeking a detail‑oriented Project Coordinator to support MOAC’s construction division in Columbus. The role handles project setup in NetSuite, document control, purchasing, subcontractor compliance, and monthly progress billings, ensuring accuracy and timely processing.

Ideal candidates have 2+ years in construction admin, strong Excel skills, and the ability to organize complex project files while coordinating with Project Managers and field teams.