HVAC Commercial Project Coordinator

ZipRecruiter; Dayton (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading mechanical contractor in Dayton seeks a detail-oriented Commercial HVAC Project Coordinator. This role involves managing multiple HVAC projects from planning to completion, ensuring communication between all stakeholders while maintaining project efficiency and compliance. Ideal candidates should possess strong organizational skills and a solid understanding of HVAC systems.

Benefits

Health Insurance - Company pays 65%

Dental - Company pays 100%

Vision - Company pays 100%

Life Insurance - Company pays 100%

401k Match

6 Paid Holidays

Employee Assistance Program

PTO

Qualifications

• Excellent verbal and professional phone skills.
• Strong interpersonal skills with an energetic personality.
• Well organized and ability to work independently.

Responsibilities

• Support planning, execution, and completion of HVAC projects.
• Coordinate timelines, milestones, and deliverables for projects.
• Manage permits, inspection records, and documentation compliance.

Skills

Verbal Skills

Interpersonal Skills

Organizational Skills

Detail-oriented

Customer Skills

Job description

Job DescriptionJob Description

HVAC Commercial Project Coordinator

EnviroControl Systems is a family-owned, leading mechanical contractor that has proudly served Dayton and the surrounding communities for the past two decades. With a reputation for excellence and a commitment to quality service, we pride ourselves on delivering innovative solutions that exceed our client's expectations.

We have an outstanding opportunity to add an experienced Commercial Project Coordinator to our growing team.

Job Summary: We are seeking a detail-oriented and proactive Commercial HVAC Project Coordinator to join our team. In this role, you will be responsible for supporting the planning, execution, and completion of commercial HVAC projects from pre-construction through close-out. You will act as a central point of communication between project managers, field teams, subcontractors, suppliers, and clients, ensuring projects are completed on time, within budget, and according to specifications.

The ideal candidate has a strong understanding of HVAC systems, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This role is essential to maintaining workflow efficiency, jobsite coordination, and overall project success.

Job Duties:

• Project Planning & Scheduling: Coordinate timelines, milestones, and deliverables for commercial HVAC projects.
• Communication: Serve as the liaison between project managers, clients, subcontractors, suppliers, and field teams.
• Documentation & Compliance: Manage permits, inspection records, equipment orders, RFIs, submittals, and close-out documents.
• Procurement & Logistics: Coordinate materials and equipment delivery to job sites according to project schedules.
• Cost Tracking & Budget Monitoring: Assist in tracking expenses, change orders, and ensuring projects stay within budget.
• Quality & Safety Coordination: Support job site compliance with safety and quality standards.
• Problem Solving: Help identify and resolve any scheduling, material, or labor conflicts.

Pay Range: $40,000 to $50,000 year - Depending on Experience

Benefits:

• Health Insurance- Company pays 65%
• Dental- Company pays 100%
• Vision-Company pays 100%
• Life Insurance, Long term and Short-Term - Company pays 100%
• 401k Match
• 6 Paid Holidays
• Employee Assistance Program
• PTO

Work Hours: 5-8 hours/day- 7:30 a.m. to 4:00 p.m. - Overtime as needed including occasional Saturday/Sunday/holiday per project timeline and project demand

Required Qualifications:

• Excellent verbal skills
• Professional phone skills
• Strong interpersonal skills
• Energetic personality
• Well organized and ability to work independently
• Excellent customer skills
• Detail orientated