Hunter Education Systems Coordinator 2026-02388

State of Wyoming; Cheyenne (WY); Presencial; USD 50.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Paid time off

PSLF eligibility

Retirement plans

Flexible schedules

Meaningful work

Descripción de la vacante

The Wyoming Game and Fish Department is seeking a Hunter Education Systems Coordinator based in Cheyenne, WY. This role provides technical support and coordinates systems for the state’s hunter education program, maintaining records and assisting volunteers and staff.

You will manage the event system, issue certificates, produce monthly reports, and help develop efficient SOPs while ensuring data accuracy and strong customer service across databases.

Formación

• Bachelor's degree in Public Relations or related field.
• 0-3 years in PR with Specialist II level knowledge or 4-6 years with same level.
• Must have a valid driver's license.

Responsabilidades

• Provide technical support and coordination for hunter education volunteers and staff.
• Coordinate purchase, inventory, and distribution of materials statewide.
• Manage the student and instructor records database and issue certificates.
• Answer questions about hunter education requirements and registration.
• Compile monthly reports for state and federal reporting.
• Develop SOPs and refine processes for efficiency.

Conocimientos

Excellent communication

Organizational skills

Independent work

Educación

Bachelor's Degree (Public Relations)

Descripción del empleo

General Description

The Wyoming Game and Fish Department is seeking a Hunter Education Systems Coordinator based in Cheyenne, WY. This position will advance the Wyoming Game & Fish Department's mission of conserving wildlife and serving people by providing technical support and systems coordination within the Wyoming Hunter Education Program. This position's primary duties will include maintaining and updating accurate records of legal certification across multiple databases, coordinating with volunteer instructors to ensure they receive course materials, managing an event management system, and supporting customers and hunter education students. This position will also maintain an inventory of instructional materials sent to hunter education instructors statewide and help coordinate events and workshops.

Benefits

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Public Service Loan Forgiveness (PSLF) eligibility
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Human Resource Contact

Dezzaree Schott / [e-mail]

Essential Functions

• Provide technical support and coordination for a network of hunter education volunteers and Wyoming Game and Fish staff involved with hunter education. This includes helping post each class in the online event management system and approving results after the class takes place.
• Facilitate the purchase, inventory, and distribution of hunter education materials to instructors statewide.
• Manage the database of student and instructor records, issue certification cards, evaluate database performance, and address database issues.
• Serve as a subject matter expert and troubleshooting support for volunteers, WGFD staff, and the public that have questions or concerns about hunter education requirements, registration, and certification in the state of Wyoming.
• Compile monthly reports for state and federal reporting.
• Manage the hunter education instructor awards program.
• Administer the hunter education temporary exception program (formerly hunter mentor program).
• Assess needs and maintain a supply of hunter/bowhunter education program materials, including ordering materials and mailing supplies to volunteer instructors.
• Manage contracts and purchasing for software, facility rentals, and educational materials/curriculum.
• Serve the general public, including but not limited to the approx. 5,000 annually certified HE students, by assisting with class information and registration, updating card information in the database, answering questions about lost cards, certification requirements, updating database records for legal name changes, and handling other related inquiries.
• Assist with hunter recruitment and retention programming, conservation education programming, and other statewide education and outreach efforts and events.
• Develop operations SOPs and refine processes for efficiency.
• Frequently operate within online systems and tools including email, Google Workspace, budgeting systems, project management platforms, certification databases, event management and volunteer management platforms.

Preferences / Agency Requirements

• Preference may be given to individuals who have experience in administering volunteer or certification-based programs.
• Preference may be given to individuals familiar with Google Suite, event or volunteer management software, and online databases.
• Preference may be given to individuals with experience in outdoor recreational activities such as hunting, fishing, recreational shooting, trapping, and other wildlife based recreation activities.
• Must have a valid driver's license.

Knowledge

• Must have excellent communication skills, strong organizational skills, enthusiasm, flexibility, and a passion for working with others.
• Ability to maintain multiple digital databases and keep personnel and resource files up to date and organized.
• Ability to work independently and make sound judgment calls based upon established guidelines.
• Ability to be detail-oriented and problem-solve.
• Must be able to build and maintain professional and positive working relationships with a large number of volunteer instructors.

Education

Minimum Qualifications: Bachelor's Degree (typically in Public Relations)

Experience

0-3 years of progressive work experience (typically in Public Relations) with acquired knowledge at the level of a Public Relations Specialist II

OR

4-6 years of progressive work experience (typically in Public Relations) with acquired knowledge at the level of a Public Relations Specialist II

Certificates, Licenses, Registrations

None

Physical Working Conditions

• Must be able to lift 30 lbs.
• Must be able to work on occasional evenings and weekends.
• This position requires handling inert firearms.
• Travel within the state is expected.

Notes

• FLSA: Exempt
• Successful applicants must pass a background check before appointment.
• Uniforms and other necessary gear will be provided when in the field.
• Consideration will only be given to candidates who attach a cover letter addressed to Ashley Leonard, WGFD Education Supervisor, in the application system.

Contact

For more information regarding this position contact Ashley Leonard at 307-421-3678 or [e-mail].

Supplemental Information

URL: http://agency.governmentjobs.com/wyoming/default.cfm

Equal Opportunity Employment

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

About the State of Wyoming

Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees Enjoy

• Comprehensive health coverage – medical, dental, and vision plans for you and your family
• Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 9 paid holidays each year
• Public Service Loan Forgiveness eligibility – for those with qualifying student loans
• Training and professional development – to support your career growth and advancement
• Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program – Earn paid time off and incentives by focusing on your personal health

Know Your Full Value

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore Total Compensation

https://compensationcalculator.wyo.gov/

Working for the Greatest State in the Nation

Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.