Hunter Education Systems Coordinator

Kate on Conservation; Cheyenne, Northern (WY, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and sick leave

Public Service Loan Forgiveness

Retirement pension and 457(b) plans

Flexible schedules

Meaningful work serving Wyoming

Job summary

Wyoming Game & Fish Department in Cheyenne is seeking a Hunter Education Systems Coordinator to provide technical support and systems coordination for the hunter education program. You will post classes, manage records and materials, and assist volunteers and staff across Wyoming.

The role requires strong communication, organizational skills, and the ability to work with multiple databases and online tools. Travel within Wyoming is expected and a valid driver’s license is required.

Qualifications

• Bachelor’s degree, typically in Public Relations.
• 0–3 years of progressive work experience, typically in Public Relations, with knowledge at the level of a Public Relations Specialist II; OR 4–6 years of progressive work experience, typically in Public Relations, with knowledge at the level of a Public Relations Specialist II, in substitution for education and experience.

Responsibilities

• Provide technical support and coordination for hunter education volunteers and staff, including posting classes in the online event management system and approving results after classes.
• Facilitate the purchase, inventory, and distribution of hunter education materials to instructors statewide.
• Manage student and instructor records, issue certification cards, evaluate database performance, and address database issues.
• Provide subject-matter expertise and troubleshooting support regarding hunter education requirements, registration, and certification in Wyoming.
• Compile monthly reports for state and federal reporting.
• Manage the hunter education instructor awards program.
• Administer the hunter education temporary exception program, formerly the hunter mentor program.
• Assist with procurement and distribution of materials and curriculum.

Skills

Communication

Organizational skills

Enthusiasm

Flexibility

Interpersonal skills

Education

Bachelor's degree in Public Relations

Tools

Google Workspace

Event management software

Online databases

Job description

General Description

The Wyoming Game & Fish Department is seeking a Hunter Education Systems Coordinator based in Cheyenne, Wyoming. This position advances the Department’s mission of conserving wildlife and serving people by providing technical support and systems coordination for the Wyoming Hunter Education Program. Primary duties include maintaining accurate legal certification records across multiple databases, coordinating course materials for volunteer instructors, managing an event management system, and supporting customers and hunter education students. The coordinator also maintains instructional-material inventory and helps coordinate events and workshops.

Benefits

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Public Service Loan Forgiveness eligibility
• Retirement pension and 457(b) plans
• Flexible schedules and work-life balance options
• Meaningful work serving Wyoming communities

Essential Functions

• Provide technical support and coordination for hunter education volunteers and Wyoming Game and Fish staff, including posting classes in the online event management system and approving results after classes.
• Facilitate the purchase, inventory, and distribution of hunter education materials to instructors statewide.
• Manage student and instructor records, issue certification cards, evaluate database performance, and address database issues.
• Provide subject-matter expertise and troubleshooting support to volunteers, staff, and the public regarding hunter education requirements, registration, and certification in Wyoming.
• Compile monthly reports for state and federal reporting.
• Manage the hunter education instructor awards program.
• Administer the hunter education temporary exception program, formerly the hunter mentor program.
• Assess needs and maintain supplies of hunter and bowhunter education materials, including ordering and mailing materials to volunteer instructors.
• Manage contracts and purchasing for software, facility rentals, and educational materials and curriculum.
• Assist the public, including approximately 5,000 students certified annually, with class information and registration, card information, lost cards, certification requirements, legal name changes, and related inquiries.
• Assist with hunter recruitment and retention, conservation education, and statewide education and outreach efforts and events.
• Develop operating procedures and refine processes for efficiency.
• Use online systems and tools, including email, Google Workspace, budgeting systems, project management platforms, certification databases, event management platforms, and volunteer management platforms.

Qualifications

Preference may be given to candidates with experience administering volunteer or certification-based programs; familiarity with Google Suite, event or volunteer management software, and online databases; or experience in outdoor recreational activities such as hunting, fishing, recreational shooting, or trapping.

A valid driver’s license is required.

• Excellent communication and organizational skills, enthusiasm, flexibility, and a passion for working with others.
• Ability to maintain multiple digital databases and keep personnel and resource files organized and up to date.
• Ability to work independently and make sound decisions using established guidelines.
• Attention to detail and problem-solving ability.
• Ability to build and maintain positive professional relationships with many volunteer instructors.

Minimum Qualifications

Education: Bachelor’s degree, typically in Public Relations.

Experience: 0–3 years of progressive work experience, typically in Public Relations, with knowledge at the level of a Public Relations Specialist II; OR 4–6 years of progressive work experience, typically in Public Relations, with knowledge at the level of a Public Relations Specialist II, in substitution for education and experience.

Certificates, licenses, and registrations: None specified.

Working Conditions and Notes

• Must be able to lift 30 pounds.
• Occasional evening and weekend work may be required.
• This position requires handling inert firearms.
• Travel within Wyoming is expected.
• FLSA status: Exempt.
• Successful applicants must pass a background check before appointment.
• Uniforms and other necessary gear will be provided in the field.
• Applicants must attach a cover letter addressed to Ashley Leonard, WGFD Education Supervisor, in the application system.

Human Resources contact: Dezzaree Schott, [e-mail].

Position contact: Ashley Leonard, 307-421-3678, [e-mail].

Division: Game & Fish Commission, Communications and Education Division.