Human Resources Staffing Support Technician - Human Resources Technician 2

State of Minnesota; Saint Paul (MN); On-site; USD 52,000 - 73,000; Full time

Job summary

The Minnesota Department of Health (MDH) in St. Paul seeks a Human Resources Staffing Support Technician for full-time work in the Human Resources Management Division.

You will provide administrative and technical support for staffing, recruitment, onboarding, personnel transactions, records management, and HR operations to ensure accurate employee records and timely services. You will collaborate with HR staff, assist with onboarding and I-9 activities, maintain documentation and reports,

Qualifications

• One (1) year of experience in human resources, administrative support, customer service, office support, records management, data entry, or a closely related field.
• Experience maintaining accurate data, records, files, and reports while following policies and confidentiality requirements.
• Experience using computer systems to enter, update, retrieve, and verify information with high accuracy.

Responsibilities

• Process personnel transactions and maintain accurate employee records in HR systems.
• Provide customer service and respond to inquiries regarding HR procedures and processes.
• Coordinate onboarding, orientation, offboarding, and I-9 activities.
• Maintain HR documentation, personnel files, reports, and audit logs.
• Support recruitment and staffing by posting vacancies and coordinating materials and events.
• Assist with HR reports, compliance monitoring, and HR systems reporting.

Skills

Administrative support

Data entry

Customer service

Job description

Working Title: Human Resources Staffing Support Technician

Job Class: Human Resources Technician 2

Agency: Health Department

• Job ID : 98172
• Location : St. Paul
• Telework Eligible : No
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : This vacancy is open to all qualified job seekers
• Date Posted : 11/04/2026
• Closing Date : 11/10/2026
• Hiring Agency : Minnesota Department of Health (MDH)
• Division/Unit : Human Resources Management / Staffing
• Work Shift/Work Hours : Day / 8:00 a.m. - 4:30 p.m.
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $24.84 - $34.84 / hourly; $51,865 - $72,745 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 217 - Nonrepresented Employees Compensation Plan
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join the Human Resources Management Division as a Human Resources Support Specialist, where you will provide administrative and technical support for staffing, recruitment, onboarding, personnel transactions, records management, and HR operations. This position helps ensure accurate employee records, timely HR services, compliance with state and federal requirements, and a positive experience for employees, applicants, and supervisors. The role works closely with Human Resources staff and serves as a resource for employees by providing information, maintaining confidential records, coordinating onboarding activities, supporting recruitment efforts, and assisting with HR systems and reporting.

Key responsibilities will include:

• Process personnel transactions and maintain accurate employee records in HR systems, including SEMA4 and other databases.
• Provide customer service and respond to employee and supervisor inquiries regarding HR procedures, records, and processes.
• Coordinate onboarding, orientation, offboarding, and I-9 employment verification activities.
• Maintain HR documentation, personnel files, reports, audit logs, and position descriptions.
• Support recruitment and staffing activities by posting vacancies, preparing materials, coordinating job fair logistics, and maintaining recruitment records.
• Support HR operational functions by preparing reports, monitoring compliance activities, maintaining SharePoint content, and coordinating meetings and events.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year of each job held.

One (1) year of experience in human resources, administrative support, customer service, office support, records management, data entry, or a closely related field.

Work experience must demonstrate the following:

• Experience maintaining accurate data, records, files, reports, or documentation while following established policies, procedures, and confidentiality requirements.
• Experience using computer systems and software to enter, update, retrieve, and verify information with a high degree of accuracy and attention to detail.
• Experience providing customer service and responding to questions from employees, customers, or the public in a professional and timely manner.

Additional qualifications to be assessed during interview:

• Strong communication and relationship-building skills, including the ability to explain processes using clear, plain language.
• Ability to organize, prioritize, and manage multiple assignments while meeting deadlines.
• Ability to identify problems, gather information from multiple sources, evaluate options, and implement appropriate solutions.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred Qualifications

• Experience using SEMA4 to process personnel transactions, maintain employee data, or research personnel information.
• Experience supporting human resources functions such as recruitment, onboarding, personnel transactions, records management, employee documentation, or personnel file maintenance.
• Experience preparing reports, tracking compliance activities, auditing records, or maintaining data integrity while ensuring compliance with applicable laws, policies, or procedures.

Additional Requirements

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1STEM OPT extensions and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.