Human Resources Staffing Coordinator

Spectrum Staffing Services; Jamesburg (NJ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings plan

Paid time off (PTO)

Job summary

Spectrum Staffing Services in New Jersey is seeking a hands-on HR Coordinator to support recruiting, workforce planning, and employee relations within a fast-paced warehouse environment.

You will spend significant time on the warehouse floor building relationships, coordinating staffing with agencies, maintaining rosters, and producing workforce reports to guide operations and staffing decisions.

Qualifications

• Experience in staffing, recruiting, or HR coordination in a fast-paced environment.
• Comfort working directly with employees on the floor for a substantial portion of the day.
• Strong Excel skills and comfort with workforce data and reports.
• Excellent organization, communication, and follow-up abilities.
• Ability to adapt to changing priorities while managing multiple activities.

Responsibilities

• Build relationships with warehouse staff, supervisors, and management on the floor.
• Coordinate high-volume hourly recruiting and staffing with external agencies.
• Maintain workforce records for hires, temp staff, transfers, and departures.
• Track staffing coverage and anticipate hiring needs to prevent gaps.
• Assist onboarding and advise on routine HR questions.
• Participate in staffing and operations discussions and follow through on actions.
• Prepare and improve workforce reports to support staffing decisions.
• Identify opportunities to streamline tasks using Excel, digital tools, and automation.

Skills

Excel proficiency

Data analysis

Interpersonal communication

Organizational skills

Problem-solving

HR coordination

Job description

Join a fast-paced warehouse and distribution environment in a people-focused role that blends recruiting, employee support, workforce planning, and operational collaboration. This is a highly visible, hands-on position, with approximately 50-60% of the workday spent on the warehouse floor connecting with team members and leaders. You will help strengthen staffing processes while identifying practical ways to improve efficiency through data and technology.

RESPONSIBILITIES

• Build strong working relationships with warehouse associates, supervisors, and management while maintaining an accessible HR presence on the floor.
• Coordinate high-volume hourly recruiting and staffing activities, partnering closely with external staffing agencies.
• Keep workforce records and rosters current, including new hires, temporary staff, transfers, and employee departures.
• Track staffing coverage, anticipate hiring needs, and raise potential workforce gaps before they affect operations.
• Assist with employee onboarding and provide guidance on routine HR-related questions.
• Participate in staffing and operations discussions, track action items, and ensure timely follow-through.
• Prepare, review, and enhance workforce reports to support staffing decisions and operational planning.
• Identify opportunities to streamline administrative tasks using Excel, digital tools, reporting, and automation.

QUALIFICATIONS

• Background in staffing, recruiting, HR coordination, or workforce administration.
• Comfort working directly with employees in an active warehouse setting for a substantial portion of each day.
• Strong Excel proficiency, technical aptitude, and confidence working with workforce data and reports.
• Excellent organization, interpersonal communication, problem-solving, and follow-up skills.
• Ability to respond quickly to changing priorities while managing multiple ongoing activities.
• Experience supporting hourly hiring in warehouse, manufacturing, or distribution operations is preferred.
• Previous coordination with temporary staffing partners is a plus.
• Curiosity and initiative to suggest process improvements and more efficient ways of working.

BENEFITS

• Medical, dental, and vision insurance coverage.
• 401(k) retirement savings plan.
• Paid time off (PTO) to support work-life balance.
• Gain hands-on experience across recruiting, employee relations support, and warehouse workforce operations.
• Collaborate with experienced HR and operations professionals in a team-oriented environment.
• Build skills in workforce reporting, technology, and process improvement.
• Make a direct impact by supporting employees and keeping a busy operation fully staffed and running smoothly.