Human Resources Specialist Part-Time

Culligantotalwater; Madison (WI); Hybrid; USD 34,000 - 52,000; Part time

Job summary

Total Water Treatment Systems, Inc. is seeking a Part-Time Human Resources Specialist to support recruitment, onboarding, payroll, employee training, and general HR administration.

The ideal candidate is organized, proactive, professional, detail-oriented, and committed to maintaining confidentiality. This part-time role (15–30 hours per week) requires strong organizational and communication skills, the ability to work independently, and experience with payroll, ATS, and HRIS systems.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 3–5 years of recruiting or talent acquisition experience preferred.
• Payroll experience required.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with ATS and HRIS systems preferred.

Responsibilities

• Develop and maintain job descriptions and job postings.
• Post positions and source candidates through LinkedIn, Indeed, and other recruiting resources.
• Review resumes, conduct candidate screenings and phone interviews, and coordinate interviews.
• Partner with hiring managers and staffing agencies throughout the recruitment process.
• Coordinate reference checks, motor vehicle record checks, and background screenings.
• Manage candidate communication through the offer and pre-employment process.
• Conduct new hire orientation and ensure required employment documentation is completed accurately and timely.

Skills

Organizational skills

Communication skills

Interpersonal skills

Detail-oriented

Independent worker

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Word

Outlook

ATS

HRIS

Job description

Human Resources Specialist (Part-Time)

Total Water Treatment Systems, Inc.

Position Summary:

Total Water Treatment Systems, Inc. is seeking a Part-Time Human Resources Specialist to support recruitment, hiring, onboarding, payroll, employee training, and general HR administration. The ideal candidate is organized, proactive, professional, detail-oriented, and committed to maintaining confidentiality.

Work Schedule:

Part-time, Monday through Friday, approximately 15–30 hours per week, with flexibility based on business needs and workload.

Key Responsibilities:

• Develop and maintain job descriptions and job postings.
• Post positions and source candidates through LinkedIn, Indeed, and other recruiting resources.
• Review resumes, conduct candidate screenings and phone interviews, and coordinate interviews.
• Partner with hiring managers and staffing agencies throughout the recruitment process.
• Coordinate reference checks, motor vehicle record checks, and background screenings.
• Manage candidate communication through the offer and pre-employment process.
• Conduct new hire orientation and ensure required employment documentation is completed accurately and timely.

HR Administration

• Maintain the Applicant Tracking System (ATS), Learning Management System (LMS), training records, and electronic personnel files.
• Assist with employee onboarding, training plans, benefits communication, and open enrollment.
• Serve as a backup for biweekly payroll and bonus payroll administration.
• Coordinate commission approvals with Sales and Management.
• Assist the ESOP Administrator with employee education and communication.

Employee Engagement & General HR

• Prepare and distribute the monthly employee newsletter.
• Assist with employee recognition, celebrations, and Company events.
• Maintain confidentiality and follow Company policies and procedures.
• Build positive relationships with employees, managers, applicants, and external partners.
• Communicate significant HR issues and concerns to the Human Resources Manager.
• Travel to Company locations as needed.
• Perform other duties and special projects as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred, or equivalent experience.
• 3–5 years of recruiting or talent acquisition experience preferred.
• Experience recruiting for professional, technical, or difficult-to-fill positions.
• Payroll experience required.
• Strong organizational, communication, and interpersonal skills.
• Self-motivated, detail-oriented, and able to work independently.
• High level of professionalism, integrity, and confidentiality.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Experience with ATS and HRIS systems preferred.
• Valid driver's license required.

Physical Requirements

• Ability to sit, stand, bend, reach, and move throughout the workday.
• Ability to occasionally lift, push, pull, or move up to 20 pounds.
• Ability to operate standard office equipment and perform computer and document work.
• Ability to read, write, speak, and understand English.
• Ability to travel between Company locations as needed.
• This is a light-duty position with limited exposure to adverse environmental conditions.

Total Water Treatment Systems, Inc. is an equal opportunity employer.