Human Resources Specialist & Office Manager, Administration & Facilities

Denodo; Palo Alto (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Denodo is seeking a talented Human Resources Specialist / Office Manager to join our New York office. You will support HR initiatives and ensure the office remains an amazing place to work, collaborating with HR teams across locations to ensure consistent procedures for all employees.

The ideal candidate has a BS/BA in HR or related field, 2+ years in HR Coordinator/Specialist or Office Manager roles, excellent written and verbal English, and strong organizational skills.

Qualifications

• BS/BA in human resources, business administration or relevant field.
• 2+ years experience in HR Coordinator/Specialist or Office Manager role, ideally in the Software industry.
• Excellent verbal and written communication skills in English; Spanish will be a strong plus.

Responsibilities

• Responsible for HR coordinator duties including onboarding, termination paperwork and compliance.
• Support recruiting.
• Be primary point-person for local staff.
• Contribute to development and compliance of HR policies and processes.
• Partner with HR SMEs to align and execute company-wide HR initiatives.
• Manage Health & Safety and office space requirements.
• Front desk/reception duties including answering phone and greeting guests.
• Address employees’ queries regarding office management issues.
• Plan travel bookings and review travel expense claims.
• Plan in-house or off-site activities and events.
• Review legal documents supporting the sales process.
• Manage contract and price negotiations with office vendors.

Skills

Verbal & written communication

English proficiency

Spanish (nice to have)

Google Suite

MS Office

HRIS experience

Office management

Education

BS/BA in HR or related field

Tools

Google Suite

MS Office

HRIS

Job description

We are looking for a talented Human Resources Specialist / Office Manager to join our company in our New York office. Supporting the company's HR initiatives, and ensuring our office remains an amazing place to work will be an important component of this role. You will partner with the human resources team members in our various locations to ensure excellent service and consistent procedures for all employees.

We are seeking candidates with a desire to work in a vibrant, growing company and passionate about people and technology. Those who thrive in this role will challenge themselves to improve processes and day-to-day operations to take their career and the company to the next level.

Job Responsibilities & Duties

Human Resources

• Responsible for human resources coordinator duties, including but not limited to employee onboarding, termination paperwork and compliance.
• Support recruiting.
• Be primary point-person for local staff.
• Contribute to the development, and ensure consistent compliance of corporate HR policies and processes.
• Partner with other HR subject matter experts to ensure alignment and to create a strong, cross-functional team to execute on company-wide HR initiatives.

Office Management

• Manage Health & Safety and office space requirements.
• Front desk/reception duties including answering phone, greeting guests, coordinating deliveries, order office supplies, etc.
• Address employees’ queries regarding office management issues.
• Manage travel bookings for employees and review travel expense claims.
• Plan in-house or off-site activities, e.g. company events, celebrations and conferences.
• Review legal documents that support the sales process.
• Manage contract and price negotiations with office and facility management vendors and related service providers.
• Perform additional duties and assignments that help ensure a smooth and efficient business process

Desired Skills & Experience

• BS/BA in human resources, business administration or relevant field.
• 2+ years experience in HR Coordinator/Specialist or Office Manager role, ideally in the Software industry.
• Excellent verbal and written communication skills in English. Spanish will be a strong plus.
• Strong organizational skills to manage multiple tasks in high activity, dynamic environment with accuracy and attention to details.
• Customer focus & deep interest in employee relations, able to interact with employees at all levels.
• Ability to maintain confidentiality of highly sensitive information.
• Sound judgement and problem-solving skills.
• Good team player; approachable; proactive and able to work without direct supervision; and takes own initiative.
• Proficient in use of Google Suite and MS Office.
• Experience with HRIS applications will be a plus.