Human Resources Specialist I/ Receptionist

North Slope Borough School District; Utqiaġvik (AK); On-site; USD 53,145 - 81,973; Full time

Benefits offered by this job

Year Round

Job summary

North Slope Borough School District in Alaska seeks a detail-oriented administrative professional to support the Personnel Department, maintain confidential records, and assist district employees and applicants.

Responsibilities include answering phones, greeting visitors, processing forms, coordinating meetings and travel, and ensuring compliance with district policies while safeguarding sensitive information.

Qualifications

• High School Diploma or GED required.
• Three years of secretarial/clerical experience required.
• Excellent customer service skills required.
• Professional image required.
• Strong verbal and interpersonal skills required.
• Valid Alaska Driver License required.
• Experience in a personnel or human resource office preferred.
• Inupiaq speaking and cultural experience preferred.

Responsibilities

• Answer phones and direct calls to staff.
• Greet visitors and direct them to the correct location.
• Receive, sort, and distribute daily mail and deliveries.
• Provide basic and accurate information in person and via phone/email.
• Order front office supplies and maintain inventory.
• Update calendars and schedule meetings.
• Arrange travel and prepare travel vouchers.
• Keep updated records of office expenses and costs.
• Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Report immediately any visitor who bypasses the reception desk or displays suspicious activity.
• Research and complete verifications of service as necessary.
• Process Personnel Action Forms for classified hourly employees.
• Ensure all employees receive annual evaluations pursuant to District policies.
• Advertise District vacancies as needed.
• Interface with employees and the public regarding personnel procedures.
• Maintain employee and applicant files, ensuring accuracy and confidentiality of current and archived records.
• Analyze applications and personnel forms to ensure completeness and accuracy.
• Conduct temporary and permanent hire orientation when necessary.
• Cross‑train with other department employees and provide coverage as needed.
• Complete office purchases, process purchase requisitions and invoices for payment.
• Maintain a high level of confidentiality with personnel records and information.
• Perform other duties as may be assigned.
• Adhere to all District policies and regulations.

Skills

Excellent customer service

Strong verbal and interpersonal skills

Ability to communicate effectively

Ability to write clearly and concisely

Professional image

Alaska Driver License

Basic computer skills

Education

High School Diploma or GED

Tools

Excel

Word

Job description

Summary or Purpose

Perform administrative duties, maintain Personnel Department records and files, and provide assistance to District employees and applicants.

Minimum Qualification Requirements

• High School Diploma or GED required.
• Three years of secretarial/clerical experience required.
• Excellent customer service skills required.
• Professional image required.
• Strong verbal and interpersonal skills required.
• Valid Alaska Driver License required.
• Experience in a personnel or human resource office preferred.
• Inupiaq speaking and cultural experience preferred.

Knowledge, Skills, and Abilities for Position

• Working knowledge of personal computer and standard word processing and spreadsheet software (Excel, Word).
• Working knowledge of federal, state, and local personnel/human resource policies and procedures.
• Ability to read, explain, and apply complex rules, regulations, and procedures.
• Ability to communicate effectively with others, orally and in writing.
• Ability to maintain effective working relationships with a variety of individuals.
• Ability to deal firmly and tactfully with employees and managers.
• Ability to write clearly and concisely.
• Ability to work effectively under pressure.
• Ability to develop procedures and methods.
• Ability to analyze situations accurately and take prompt, effective action.
• Ability to accurately figure contracts and related documents.

Essential Duties and Responsibilities

• Answer phones and direct calls to appropriate staff; take messages.
• Greet visitors and direct them to the correct location.
• Receive, sort, and distribute daily mail and deliveries.
• Provide basic and accurate information in person and via phone/email.
• Order front office supplies and maintain inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare travel vouchers.
• Keep updated records of office expenses and costs.
• Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Report immediately any visitor who bypasses the reception desk or displays suspicious activity.
• Research and complete verifications of service as necessary.
• Process Personnel Action Forms for classified hourly employees.
• Ensure all employees receive annual evaluations pursuant to District policies.
• Advertise District vacancies as needed.
• Interface with employees and the public regarding personnel procedures.
• Maintain employee and applicant files, ensuring accuracy and confidentiality of current and archived records.
• Analyze applications and personnel forms to ensure completeness and accuracy.
• Conduct temporary and permanent hire orientation when necessary.
• Cross‑train with other department employees and provide coverage as needed.
• Complete office purchases, process purchase requisitions and invoices for payment.
• Maintain a high level of confidentiality with personnel records and information.
• Perform other duties as may be assigned.
• Adhere to all District policies and regulations.

Physical Requirements

The employee is regularly required to sit, stand, walk, and use hands to handle or feel objects, tools, and controls; reach with hands and arms; stoop, kneel, crouch, or crawl; climb or balance occasionally; and lift or move up to 40 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Environmental Conditions

The work environment is normally quiet. The employee may need to travel within and outside the North Slope Borough School District and must be willing and able to fly in small and large commuter planes.

Benefits

Work Year: Year Round
Range and Minimum Salary Grade: Grade 15 – $25.55 to $39.41 (based on experience)