HMS Secretary III SY

AERRC; Utqiaġvik (AK); On-site; USD 40,000 - 62,000; Full time

Job summary

North Slope Borough School District is seeking an office and clerical support staff member to help ensure smooth department operations. You will screen visitors and calls, route them appropriately, manage mail, and prepare routine correspondence and filing.

The ideal candidate has a high school diploma or GED, 2–3 years related experience, strong English communication, basic computer and Word skills, and a valid Alaska Driver’s License. Preference for Inupiaq language and cultural experience.

Qualifications

• English communication proficiency required.
• Basic computer and Word processing skills needed.
• Prior experience with office machinery is a plus.

Responsibilities

• Screen visitors and telephone calls and route to the appropriate person or department.
• Screen and route incoming mail.
• Compose, type, and copy correspondence and other materials.
• Maintain a filing system.
• Obtain, gather, and organize pertinent data as required.
• Schedule appointments, make travel arrangements, and assemble materials for meetings.
• Assist with enrollment of students.
• Handle written correspondence; compose letters and reports as directed.
• Place orders for materials, verify quantities delivered and distribute to staff.
• Maintain accurate student cumulative folders and personnel/attendance records.

Skills

English communication

Basic computer skills

Word processing

Education

High school diploma or GED

Tools

Office machines

Job description

Provide office and clerical support to assist with the efficient operation of the department.

NSBSD Pedagogy

Requirements

To perform this job successfully, an individual must satisfactorily perform each essential function. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience:

• Graduate from high school or general education degree required.
• Two to three years of related experience and/or training preferred.

Language Skills:

• Communicate (speak, read, and write) effectively in the English language.
• Write routine reports and correspondence.
• Effectively present information and respond to questions from supervisors, staff, and the public.

Preference:

• Inupiaq-speaking and cultural experience preferred.

Mathematical Skills:

• Add, subtract, multiply, and divide.
• Perform math operations using units of American money.

Reasoning Ability:

• Solve practical problems and deal with a variety of non-standard situations.
• Interpret various instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

• Must hold a valid Alaska Driver’s License.

Other Skills and Abilities:

• Experience with personal computers and Word.
• Lift 40 pounds
• Experience using office machines.

Essential Duties and Responsibilities

• Screen visitors and telephone calls, directing them to the appropriate person or department.
• Screen and route incoming mail.
• Compose, type, and copy correspondence and other materials.
• Maintain a filing system.
• Obtain, gather, and organize pertinent data as required.
• Schedule appointments, make travel arrangements, and assemble materials for meetings.
• Assist with enrollment of students.
• Handle written correspondence; compose letters and reports as directed.
• Place orders for materials, verify quantities delivered and distribute to staff.
• Maintain accurate student cumulative folders.
• Maintain accurate personnel and attendance records and report problems to the supervisor.
• Place orders for materials, verify quantities delivered, and distribute accordingly.
• Supervise students as directed.
• Perform other tasks and assume other responsibilities assigned by the supervisor.
• Support the value of education and the philosophy and mission of the District.
• Adhere to all District policies and regulations.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and walk, use hands to finger, handle, or feel objects, tools, and controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl, talk, and hear, and is occasionally required to climb or balance.

The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to travel within and outside of the North Slope Borough School District. The employee must be willing and able to fly in small and large commuter planes.

Benefits

Work Year:

School-Year

Range and Minimum Salary Grade:

• Grade 17

$29.12 - $45.23 (Based on Experience)