Human Resources Specialist

Conservation International; Virginia (MN); Hybrid; USD 38,000 - 53,000; Full time

Job summary

A leading non-profit organization is seeking a Human Resources Specialist to enhance employee onboarding experiences and provide administrative support. This position will work within a dynamic People and Culture team, ensuring a smooth transition for new hires and supporting ongoing employee relations.

Qualifications

• 2 to 4 years of experience in human resources or related field.
• Strong customer service and teamwork skills.
• Familiarity with Microsoft Office products.

Responsibilities

• Coordinate new employee onboarding and orientation.
• Support US HR Business Partners with staff questions and requests.
• Manage HR administrative tasks and data processing.

Skills

Customer Service

Communication

Organizational Skills

Attention to Detail

Teamwork

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office

HRIS Systems

Job description

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Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This position is based in Arlington, VA

The Human Resources (HR) Specialist works closely with Conservation International’s People and Culture team to support U.S. operations within the People and Culture office, oversee U.S. new hire onboarding and orientation, provide administrative support to the US HR Business Partners, and serve as a stellar customer service representative of the People and Culture team to CI staff. They will have a comprehensive understanding of Conservation International’s mission, vision, policies, and procedures, and support employees in administration of policies and procedures at all stages of the employee lifecycle.

Responsibilities

Coordinate new employee onboarding and orientation

The HR Specialist is responsible for ensuring a smooth, positive experience for U.S. new hires and their supervisors from the point of receiving their offer letter through the end of their first day at CI. They successfully complete the responsibilities with an eye on customer service, staff satisfaction, and collaborative teamwork. In addition to the following specific responsibilities, the specialist is continually identifying ways to improve the orientation and onboarding experience.

• Provide proactive guidance, best practices, and support to US hiring managers during the onboarding process.
• Complete relevant background paperwork for new hires and share with the HRIS team for processing.
• Schedule new hire orientation and invite presenters.
• Work with the People and Culture team to create and maintain relevant new hire resources on the intranet.
  
  

US HRBP and staff support

The HR Specialist will support the US HR Business Partners in responding to staff questions and requests, processing employee changes including offboarding, and implementing global HR initiatives such as performance management and policy changes. They will also be the main contact for US staff for hiring, offboarding interns, and volunteers, along with the collection of all employee changes.

US HR administrative oversight

The HR Specialist will be the main point of contact for US HR administrative tasks including, but not limited to, sorting HR mail, employment verifications, unemployment processing, internal invoice processing, maintaining immigration files, and other HR regulatory tasks.

They will act as the central point for collecting payroll-related data from the HRBP office, collaborating closely with the Total Rewards team to manage and implement payroll changes.

Other duties as assigned by the supervisor.

WORKING CONDITIONS

• Hybrid out of the Arlington office
• This position follows a hybrid work structure, working some days from the office and some days remotely. Guidance will be shared during the interview process.
  
  

Qualifications

Required

• 2 to 4 years of experience in human resources or a related field.
• Proficient knowledge of principles, methods, and practices in U.S. HR and willingness and ability to continue on-the-job training.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills
• Strong customer service and teamwork skills, and comfortable presenting to small groups.
• Comfort working in a fast-paced environment, juggling multiple competing priorities with staff at all levels.
• Ability to exercise a high degree of judgment and discretion and maintain the confidentiality of sensitive and confidential information.
• Familiarity with Microsoft Office products and HRIS systems.
  
  

Preferred

• Bachelor's degree or equivalent combination of education and experience.
• Experience across multiple HR Functions.
  
  

To apply for this position, please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Non-profit Organizations

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