Human Resources Specialist

SWCA Environmental Consultants; United States; Hybrid; USD 28,000 - 39,000; Full time

Job summary

SWCA Environmental Consultants is seeking a Human Resources Specialist – Talent Acquisition to join our Talent Acquisition team. The role supports recruitment from requisition setup through onboarding and interacts daily with candidates and hiring leaders.

The position offers hybrid or distributed work from any SWCA office location, with a focus on strong organizational and communication skills. Ideal candidates have a high school diploma and experience in project-based environments, plus

Qualifications

• High school diploma or equivalent.
• Experience providing administrative support within a project-based industry.
• Highly organized and detail-oriented, with strong time management and prioritization skills.
• Demonstrated ability to manage multiple priorities, adapt to changing demands, and consistently meet deadlines in a fast-paced environment.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism and discretion.
• Self-motivated and proactive, with the ability to work independently, solve problems, and collaborate effectively across teams and locations.
• Strong verbal, written, and virtual communication skills, including proficiency with Microsoft Teams and Zoom.
• Ability to represent SWCA professionally while delivering high-quality service and support to employees, candidates, and business partners.

Responsibilities

• Partners with all HR subdisciplines and other teams across SWCA to assist with a variety of routine HR processes.
• Answers employee inquiries regarding company policies, providing clear and accurate information to ensure understanding and compliance.
• Supports diversity, equity, and inclusion efforts in collaboration with the larger People Support Team by implementing and promoting initiatives that foster an inclusive workplace culture.
• Ensures compliance with federal and state employment laws by regularly reviewing company policies and practices and providing guidance to management and employees.
• Uses various tools, systems, software, and processes to support daily operations and maintains employee records with confidentiality.
• Offers administrative assistance by preparing reports, organizing files, and managing communications.
• Participates in meetings, projects, and events.
• Follows regulations and standards across applicable jurisdictions.
• Performs related work as assigned.
• Supports talent acquisition activities, including job posting administration, candidate coordination, interview scheduling, and onboarding processes.
• Administers recruiting programs and ATS support (iCIMS), referrals, recruiting metrics, and surveys.
• Assists with employee lifecycle activities such as orientation and deployment logistics, health and safety coordination, and retention practices.
• Conducts routine HR compliance audits and supports process improvements.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Education

High school diploma

Bachelor's degree in HR / Business / Communications

Tools

iCIMS ATS

Microsoft Office 365

Adobe Acrobat Pro

Microsoft Teams

Zoom

Job description

About the opportunity

SWCA Environmental Consultants is seeking a Human Resources Specialist – Talent Acquisition (HR Title: Human Resources Specialist) to join our Talent Acquisition team. The Human Resources Specialist - Talent Acquisition - willinteractdailywith prospective candidates and hiring leaders to ensure recruitment success,from requisition set-up through New Hire onboarding.

The successful candidate will need to be flexible in their ability to assist the overall HR group, requiring an individual who is adaptable, a creative problem solver, and able to anticipate their internal and external customers’ needs.

This is a regular (with benefits), full-time, hourly/non-exempt position reporting to SWCA’s Corporate office location in Phoenix, AZ. This position is eligible for hybrid or distributed (=remote) work arrangements from any SWCA office location.

Because communication skills and attention to detail are critical to this position, please include a cover letter with your application so that you receive full consideration for this opening.

Application Deadline

Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified.Thisposition may close without prior notice once a strong candidate pool is established.

What you will accomplish

• Partners with all HR subdisciplines and other teams across SWCA (including People Support, Talent Acquisition, Talent Development, and Total Rewards) to assist with a variety of routine HR processes. Follows standard operating procedures and ensures timely, accurate, and compliant handling of employee-related tasks and documentation.
• Answers employee inquiries regarding company policies, providing clear and accurate information to ensure understanding and compliance. Seeks additional information from senior HR staff when necessary.
• Supports diversity, equity, and inclusion efforts in collaboration with the larger People Support Team by implementing and promoting initiatives that foster an inclusive workplace culture. Participates in organizing and facilitating programs and events that support these goals.
• Ensures compliance with federal and state employment laws by regularly reviewing company policies and practices. Provides guidance to management and employees on legal requirements and best practices to mitigate risks and ensure adherence to regulations.
• Uses various tools, systems, software, and processes to support daily operations. Updates and maintains employee records, ensuring data accuracy and confidentiality.
• Offers other administrative assistance by preparing reports, organizing and maintaining files, and managing internal and external communications. Supports the team in various clerical tasks to ensure smooth operations, meetings, and events.
• Participates in meetings, projects, and events.
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
• Performs related work as assigned.

Additional Job-Specific Responsibilities

• Supports talent acquisition activities, including job posting administration, candidate coordination, interview scheduling, and pre-employment onboarding processes.
• Administers recruiting programs, tools, and reporting, including iCIMS applicant tracking system (ATS) support, employee referral program coordination, recruiting metrics, and hiring effectiveness surveys.
• Assists with employee lifecycle activities, including new hire orientation, deployment logistics, health and safety compliance coordination, and document retention practices.
• Conducts routine recruiting and HR compliance audits and supports process improvement initiatives to enhance operational effectiveness.

Experience and qualifications for success

• High school diploma or equivalent.
• Experience providing administrative support within a project-based industry such as environmental consulting, architecture and engineering, or construction.
• Highly organized and detail-oriented, with strong time management and prioritization skills.
• Demonstrated ability to manage multiple priorities, adapt to changing demands, and consistently meet deadlines in a fast-paced environment.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism and discretion.
• Self-motivated and proactive, with the ability to work independently, solve problems, and collaborate effectively across teams and locations.
• Strong verbal, written, and virtual communication skills, including proficiency with Microsoft Teams and Zoom.
• Ability to represent SWCA professionally while delivering high-quality service and support to employees, candidates, and business partners.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field.
• One (1) or more years of experience supporting recruiting, talent acquisition, or other human resources functions.
• Experience working with an Applicant Tracking System (ATS), preferably iCIMS.
• Experience with software applications such as Adobe Acrobat Professional and Microsoft Office 365.
• Experience using AI-powered productivity tools, such as Microsoft Copilot, to improve efficiency, communication, reporting, research, and administrative processes.
• Experience with Deltek Vantagepoint.
• Demonstrated curiosity, adaptability, and eagerness to learn, with a willingness to seek and apply feedback.