Human Resources Specialist

City-of-Renton; Renton (WA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent benefits package

Hybrid telework up to 2 days remote

Public service impact

Job summary

The City of Renton’s Human Resources & Risk Management (HRRM) Department seeks a motivated Human Resources Specialist to join the Employee Relations Division. You’ll support recruitment, onboarding, and employee lifecycle activities while collaborating with HR professionals and hiring managers to deliver high-quality public service.

This role offers a hybrid work arrangement, emphasizes confidentiality, and provides opportunities to contribute to a diverse workforce through impactful HR projects

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a closely related field; or Four years of relevant education and/or experience.

Responsibilities

• Staff the front desk reception area and greet visitors; direct them appropriately.
• Input and maintain data in complex electronic databases.
• Maintain electronic personnel files and confidential records.
• Assist with recruitment, onboarding, and interview materials.
• Coordinate background checks and verifications; support monthly payroll and personnel paperwork.
• Support NEOGOV Insight and Onboard updates and data uploads.
• Ensure compliance with City policies, labor contracts, and privacy requirements.

Skills

Recruitment

Employee relations

Public service

Organizational skills

Attention to detail

Education

Bachelor’s degree in HR or related field

Four years of relevant education/experience

Job description

Are you interested in Human Resources and enjoy working with people, solving problems, and helping employees and departments navigate the workplace?Do you have strong organizational skills, attention to detail, and an interest in recruitment, employee relations, and public service?

The City of Renton’s Human Resources & Risk Management (HRRM) Department is looking for a motivated, organized, and service-minded Human Resources Specialist to join our Employee Relations Division.

In this position, you’ll work alongside HR professionals and provide support throughout the employee lifecycle—from recruitment and selection through onboarding and ongoing employee support. You’ll work closely with hiring managers, employees, applicants, and HR staff while gaining a broad understanding of how Human Resources supports the City’s workforce. This is a great opportunity for an HR professional who enjoys a fast-paced, people-focused environment and wants to make a meaningful impact through public service.

Working for the City of Renton comes with anexcellent benefitspackage, including:

• Deferred compensation with the city contributing 4% of the employee's salary.


• Medical, dental, vision and life insurance at affordable rates


• Paid leave for vacation, sick, eleven holidays and two personal holidays a year


• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

What You’ll Experience

You’ll work directly with HR professionals and have opportunities to contribute to day-to-day operations, support employees and departments, and take part in meaningful HR projects.

HR Operations & Administrative Support

• Staff the front desk reception area to include greeting and directing visitors and assisting employees.


• Accurately input and maintain data into complex electronic databases.


• Maintain electronic databases, as scheduled and on an ad-hoc basis/


• May maintain current information on the City’s external website for HRRM content. Create fillable PDF forms, upload, and organize documents on Sharepoint website.


• Conduct research as needed.


• Maintain confidentiality of personnel records and other sensitive information.


• Respond to a variety of internal and external inquiries about HRRM matters in person and over the phone, refer inquiries to HRRM staff or other City departments as needed.


• Assist department personnel with various clerical and routine administrative support duties; prepare emails; maintain files according to records retention schedule; schedule meetings and conferences; and arrange for meeting logistics.


• Collect and provide responsive records in response to Public Records Requests.


• File documents in LaserFiche and maintain electronic employee personnel files.


• Assure compliance with City policies and procedures, a variety of state and federal laws, and labor contracts.


• Contribute to an environment of teamwork and respect.


• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.


• Remain current with relevant technological advancements as it relates to field.


• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.


• Maintain regular, reliable, and punctual attendance.


• Perform other duties as assigned.


• May be assigned to support City priorities during emergencies.

Employee Relations & Recruitment

You’ll work closely with Employee Relations staff and hiring managers to support recruitment, selection, hiring, and onboarding activities, including:

• Assist with the coordination of the recruitment and selection process for regular positions, work in partnership with departmental hiring managers and Employee Relations Analysts. Assist with job fair and recruitment efforts, serving as a representative of the HRRM Department at these events.


• Manage the year-round hiring and onboarding process for supplemental employees, to include high volume of seasonal hiring; process includes conducting new hire orientations, ensuring background, and driving record checks are ordered and completed, distributing appropriate hire notifications, monitoring hours worked, and processing payroll and personnel paperwork.


• Prepare and gather interview materials and assist Analysts with interview preparation.


• Order volunteer background checks and communicate results to appropriate staff.


• Perform employment verifications over the phone and in writing.


• Assist with monthly Entry Level Police Officer interview scheduling.


• Research NEOGOV file feed errors daily and elevate to the appropriate person for resolution when needed.


• Assist with annual updates in NEOGOV Insight and Onboard – uploading new salary data, updating forms in Onboard, etc.


• Maintain organizational charts. Process reporting structure changes in various software systems and update class specifications in internal storage and NEOGOV.

To be eligible for this position, you must be:

• Able to communicate effectively, both orally and in writing.


• Able to demonstrate strong editing, organizational, planning, and attention-to-detail skills.


• Able to successfully pass a required background check.


• Able to successfully pass a required national fingerprint-based records check.

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a closely related field; or


• Four years of relevant education and/or experience.

The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton?

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates’ names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Communication from the City of Renton:

We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Telework Program

The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to 2 days remote, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.

Accommodation

Individuals needing accommodation in the application, testing, or interview process may contact [e-mail] at least 2 days prior to the need.

Recruitment Process:

The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires accessing areas that contain Criminal Justice Information Systems (CJIS). For that reason, this position is also subject to a national fingerprint-based records check.