Human Resources Specialist

NC State University; Raleigh (NC); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

Tuition and Academic Assistance

Paid Time Off and Other Leave Programs

Holidays

Job summary

NC State University seeks an Human Resources Specialist to act as the first point of contact for HR actions within the Office of the Executive Vice Chancellor and Provost. You will provide guidance on recruitment, onboarding, time and leave management, and employee relations, aligning with university policies and best practices.

You will collaborate with the HR Manager and campus partners to support workforce planning, provide training, and ensure compliant HR operations across SHRA, EHRA,

Qualifications

• Bachelor’s degree or equivalent combinations of training and experience.
• Experience applying university HR policies, onboarding, time/leave tracking, and compensation practices.
• Strong interpersonal and communication skills to work with students, faculty, and administrators.

Responsibilities

• Serve as first point of contact for HR actions and guidance within the Provost’s Office.
• Provide HR advisement and consultation to support office goals and strategic direction.
• Interpret and communicate HR policies and best practices, ensuring compliance.
• Collaborate with HR Manager and campus partners on workforce planning and policy development.
• Represent the Provost Office HR team on university committees and meetings.

Skills

HR policy guidance

Interpersonal skills

Communication

Analytical thinking

Time management

Problem solving

Education

Bachelor’s degree or equivalent

Tools

PeopleSoft

PeopleAdmin

HRIS

Job description

Posting Number:

PG195000EP

Internal Recruitment :

Yes

Working Title:

Human Resources Specialist

Anticipated Hiring Range:

$60,000 - $65,000

Work Schedule:

Monday - Friday, 8 AM - 5 PM

Job Location:

Raleigh, NC

Department :

Office of the Executive Vice Chancellor and Provost

About the Department:

The Executive Vice Chancellor and Provost is the chief academic officer under the Chancellor and is responsible for the leadership, review, and approval of all academic programs and policies and the appointment, promotion, and compensation of the faculty. In addition to the University’s ten colleges, the graduate school, and the libraries, the Office of the Provost’s divisions includes institutional strategy and analysis, enrollment management and services, faculty excellence, global engagement, academic programs and governance, Institute for Emerging Issues, outreach and engagement, equal opportunity and academic and student affairs.

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

As the Human Resource Specialist, you will serve as the first point of contact for the Office of the Executive Vice Chancellor and Provost regarding human resources actions, questions, and guidance. You will provide HR management, advisement, and consultation to support the office’s goals and strategic direction, applying university policies, procedures, and best practices across recruitment, onboarding, time and leave management, learning and organizational development, employee relations, classification and compensation, and other HR functions. You will develop and maintain collaborative working relationships with employees, managers, leadership, and HR partners to provide consultation, training, communication, tools, and resources that support effective decision-making and workforce planning. You will interpret and communicate HR policies and best practices, adapt HR processes to changing organizational needs and staff requirements, and collaborate with the Human Resources Manager and campus partners to evaluate and improve HR practices. You will also provide backup HR operational support and guidance to units reporting to the Office of the Executive Vice Chancellor and Provost, helping maintain consistent HR operations and compliance while fostering a supportive and welcoming work environment. This position reports to the Human Resources Manager in the Office of the Executive Vice Chancellor and Provost.

Key Responsibilities

Recruitment, Position Management & Appointment Administration

• Post job vacancies and maintain position updates in PeopleAdmin for SHRA, EHRA non-faculty, faculty, and postdoctoral appointments.
• Coordinate onboarding and offboarding for SHRA and EHRA employees, including preparing offer letters, submitting hiring packages, and processing PeopleAdmin actions.
• Manage temporary and biweekly appointments for students, temporary employees, and postdoctoral scholars by preparing offer letters and processing PeopleSoft and PeopleAdmin actions, as applicable.
• Serve as the department’s I-9 Coordinator, ensuring completion of employment verification requirements and compliance.
• Collaborate with the HR Manager on workforce planning, retention, succession planning, and HR policy development.

HR Operations, Time, Leave & Performance Management

• Serve as the Timekeeping and Leave Coordinator, conducting weekly and monthly reviews for data integrity and coordinating the annual certification process.
• Manage performance management processes for SHRA, EHRA, and postdoctoral employees.
• Provide guidance to leadership, supervisors, and employees on HR procedures, best practices, and applicable university policies.

HR Policy Guidance, Consultation & Compliance

• Evaluate and improve HR policies, procedures, and programs while supporting compliance with university HR policies and procedures.
• Work independently and collaboratively with unit and college-level HR partners, University Human Resources, and campus subject matter experts to address HR matters and provide guidance.
• Apply sound judgment to resolve HR matters, prioritize tasks, and complete work efficiently.

Campus Representation & Departmental Administration

• Interact with students, faculty, administrators, and support staff to address HR matters and support departmental operations.
• Attend departmental, unit, and university meetings to stay informed of personnel matters, HR policies, and procedural updates.
• Represent the Provost Office HR team on university committees and working groups.

If you are an HR professional who enjoys providing guidance, solving problems, and building collaborative relationships, we welcome you to apply. Join the Office of the Executive Vice Chancellor and Provost to support effective HR operations, help leaders and employees navigate university policies and processes, and contribute to the success of the units that advance NC State’s academic mission.

Other Responsibilities:

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Minimum Education and Experience:

• Bachelor’s degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications:

• Direct experience entering data, pulling reports, and routing actions within enterprise HR systems (such as PeopleSoft) and applicant tracking systems (such as PeopleAdmin).
• Solid understanding of core HR functional areas, specifically transactional recruitment, compliance-driven onboarding, I-9 verification, and time/leave tracking.
• Exceptional interpersonal and communication skills to effectively collaborate with the campus population including students, faculty, and senior administrators.
• High level of accuracy in data entry, auditing time sheets, and processing formal appointment letters where errors could impact payroll or compliance.
• Ability to function independently under established guidelines, managing multiple operational deadlines simultaneously with minimal direct supervision.

Preferred Qualifications:

• Prior human resources experience working within an academic or higher education setting, ideally within a central administrative or Provost’s office environment.
• Advanced, hands-on experience navigating NC State’s specific instances of PeopleSoft and PeopleAdmin.
• Familiarity with the unique transactional regulations and procedures governing SHRA, EHRA (Faculty and non-Faculty), postdoc, and student worker classifications.

Required License(s) or Certification(s):

N/A

Valid NC Driver's License required:

No

Commercial Driver's License required:

No

Job Open Date:

10/29/2026

Anticipated Close Date:

11/11/2026; if posting is still active we are accepting and reviewing applications.

Special Instructions to Applicants:

Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Number:

00112419

Position Type:

EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.0

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

020101 - Exec Vice Chancellor & Provost's Office

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.