Human Resources Specialist

Judicial Branch of Arizona in Maricopa County; Phoenix (AZ); Hybrid; USD 30,000 - 51,000; Full time

Benefits offered by this job

Paid time off

Paid sick leave

10 paid holidays

Affordable health insurance

Employee assistance program

Job summary

The Judicial Branch of Arizona in Maricopa County is seeking a Human Resources Specialist to support the Human Resources Employment Services Department. In this high-volume, fast-paced role, you will manage onboarding and employment HR processing actions while maintaining accurate HRIS records and providing customer service to employees and internal partners.

Key responsibilities include coordinating onboarding, processing personnel actions, handling E-Verify, and ensuring compliance with

Qualifications

• Associates degree.
• 1 year of specialized HR or admin support in a large, complex organization with onboarding, HR systems and workflows.
• Three years of specialized HR or admin support experience may substitute for the minimum qualifications.
• Experience working in the Judicial Branch.
• Knowledge of customer service principles and processes for internal and external customers.
• Working knowledge of HR principles and processes.
• Ability to type and complete accurate data entry.
• Effective verbal and written communication.
• Ability to prioritize, multitask, and manage time effectively.
• Ability to develop and maintain positive working relationships.
• Proficiency with Microsoft Office and other database systems to complete required paperwork.

Responsibilities

• Manage a high-volume caseload of employment processing actions within a complex organizational environment.
• Coordinate onboarding paperwork and onboarding appointments for new hires to ensure a welcoming experience.
• Track completion of onboarding tasks for new hires, managers, and internal stakeholders.
• Maintain onboarding checklists and workflows.
• Answer employee questions on policies, benefits, and retirement; refer complex matters to senior HR staff.
• Perform employment eligibility verifications (E-Verify) for new hires.
• Prepare and process employment documentation, including Personnel Action Forms, for hiring, promotions, transfers, salary adjustments, retirements, and terminations.
• Update the internal HRIS database daily with personnel changes.
• Maintain hard-copy personnel files and ensure records retention compliance.
• Identify opportunities to improve onboarding efficiency and experience.
• Provide customer service and respond to inquiries by email, phone, and in person.

Skills

Customer service

HR principles

Data entry

Communication

Multitasking

Teamwork

Confidentiality

Education

Associates degree

Tools

E-Verify

Microsoft Office

HRIS database

Personnel Action Forms

Job description

The Judicial Branch of Arizona in Maricopa County is seeking a Human Resources Specialist to support the Human Resources Employment Services Department. In this high-volume, fast-paced role, you will manage onboarding and employment HR processing actions while maintaining accurate HRIS records and providing customer service to employees and internal partners.

Key Responsibilities

• Manage a high-volume caseload of employment processing actions within a complex organizational environment.
• Contact new hires, coordinate onboarding paperwork, and conduct onboarding appointments to support a welcoming and professional experience.
• Track completion of onboarding tasks assigned to new hires, managers, and internal stakeholders.
• Maintain and update onboarding checklists and workflows.
• Answer employee questions related to standard policies, benefits, and retirement, and refer more complex matters to senior-level HR staff or appropriate departments.
• Perform employment eligibility (E-Verify) verifications for newly hired employees.
• Prepare and process employment documentation, including Personnel Action Forms, for hiring, promotions, transfers, salary adjustments, retirements, and terminations.
• Update the internal HRIS database daily with personnel changes.
• Maintain hard-copy personnel files and ensure compliance with records retention and release of information guidelines.
• Prepare routine, sensitive correspondence and documentation associated with areas of responsibility.
• Identify opportunities to improve onboarding efficiency and the onboarding experience.
• Provide customer service and respond to inquiries by email, telephone, and in person from employees, managers, and external customers related to employment procedures, opportunities, health and non-health benefits, compensation, and other HR services.

Required Qualifications

• Associates degree.
• Minimum 1 year of specialized experience in human resources or administrative support in a large, complex organization, including onboarding, HR systems and workflows, and streamlining administrative HR functions.
• Three (3) years of specialized experience in human resources or administrative support in a large, complex organization that includes onboarding, HR systems and workflows, and streamlining administrative HR functions may substitute for the minimum qualifications.
• Experience working in the Judicial Branch.
• Knowledge of customer service principles and processes for internal and external customers.
• Working knowledge of HR principles and processes.
• Ability to type and complete accurate data entry.
• Effective verbal and written communication aligned to the needs of the audience.
• Ability to prioritize assignments, multitask, and manage time effectively while handling frequent interruptions.
• Ability to develop and maintain positive working relationships with coworkers, employees, and managers.
• Proficiency with the Microsoft Office suite and other database systems to complete required paperwork, reports, email correspondence, internet tasks, and other administrative duties.
• Ability to function effectively in a high-volume, fast-paced environment.
• Effective listening, including assessing understanding and adjusting communication style as needed.
• Ability to work as a team member with moderate supervision.
• Critical thinking skills to analyze problems, reach logical conclusions, and execute effective solutions.
• Ability to adapt to changing circumstances, remain flexible when scheduling conflicts arise, assume additional roles during short staffing, and adjust priorities as needed.
• Ability to learn, interpret, apply, and explain a variety of complex organizational policies and procedures.
• Ability to maintain confidentiality of information and data.

Tools and Technologies

• E-Verify
• Microsoft Office suite
• HRIS database
• Personnel Action Forms

Benefits

• Paid time off
• Paid sick leave
• 10 paid holidays
• Affordable medical, dental, and vision insurance
• Coverage by one of several State-sponsored retirement pension plans
• Employee assistance program
• Wellness incentives
• Option of life insurance
• Option of disability
• Option of a group legal plan
• Pet insurance
• Loan forgiveness eligibility under the Public Service Loan Forgiveness (PSLF) Program for qualifying full time Judicial Branch employees who meet other eligibility criteria

Work Location and Schedule

• Phoenix, AZ (hybrid)
• Job duties are performed mostly in an office setting with a high-volume, fast-paced environment.
• Hybrid work eligibility may be available with appropriate approvals.

Posting, Application, and Pay Information

• Posting date: 09/22/26
• Application deadline: 09/30/26
• Salary range (hourly): $21.75 - $25.44 - $29.13 - $36.50
• Expected entry pay range based on experience and equity within the Judicial Branch: $22.94 to $25.44
• Non-Exempt under the FLSA

Job Type and Department

• Classified – Judicial CPR
• Department: D800 Superior Court

Working Conditions

• May require clear communication and the ability to perceive details of nearby objects.
• May require extended periods in sitting, standing, or walking positions.
• May involve using hands for tasks such as typing, handling objects, or operating tools, including reaching with hands and arms.
• Occasionally may require moving or lifting objects up to 20 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Information

• Judicial Branch Human Resources may move forward candidates based on application information.
• The hiring authority will select the successful candidate based on departmental needs.
• Successful candidates are typically hired at a salary rate up to the midpoint of the range, based on experience, internal equity, and budgetary allowances.
• Employment offers and continued employment are contingent upon passing a thorough background and/or fingerprint check.
• Applicants must fully answer questions regarding felony and misdemeanor convictions, including convictions that have been expunged or set aside.
• Failure to include criminal history information is grounds for termination of an offer and employment.
• A conviction may not automatically disqualify an applicant.
• The Judicial Branch participates in ASRS or PSPRS; mandatory membership for full‑time employees includes payroll‑deducted contributions per retirement system requirements (ASRS current contribution rate: 12.27%; PSPRS current contribution rate: 5.84% for defined contribution plan and 8.82% for defined benefit plan).
• Facilities are located throughout Maricopa County; the position may be reassigned to other locations based on departmental needs.
• The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.