Human Resources Specialist

TPI Global Solutions; Birmingham (AL); Hybrid; USD 52,000 - 65,000; Full time

Job summary

A dynamic global solutions provider is seeking a Payroll & Operations Specialist in Birmingham, AL. The role involves managing payroll, billing, and HR processes while supporting client onboarding. Candidates should possess a relevant degree, strong Excel skills, and the ability to handle multiple responsibilities. Experience with ERP systems and bookkeeping is a plus. This position offers hybrid work potential and requires someone organized and detail-oriented to thrive in a fast-paced environment.

Qualifications

• Experience in payroll processing, billing, AR, or HR operations.
• High attention to detail and accuracy in a deadline‑driven environment.
• Ability to manage both recurring tasks and sporadic, time‑sensitive projects.
• Experience with ERP systems preferred.
• Strong communication skills and ability to work cross-functionally with leadership.

Responsibilities

• Manage bi‑weekly billing cycles (approx. 20 hours/month).
• Process payment applications (approx. 24–32 hours/month).
• Lead new client onboarding, including system setup.
• Support subsidiary AR follow-up (15-hour project every 2–3 months).
• Prepare and send permanent placement invoices.
• Perform expense reconciliations and ensure accuracy of submissions.
• Manage new hire intake, including onboarding documentation and JD Edwards setup.
• Support new company setup in JobDiva.
• Assist with performance reports and internal HR reporting.
• Troubleshoot JobDiva issues as they arise.
• Lead new client onboarding, including system setup, documentation, and coordination (5–10 hours per client depending on complexity).
• Support international setup, including follow‑up and coordination with global partners (approx. 3 hours/month; up to 20 hours when launching a new country).
• Assist with India commission processing.
• Manage certified mail, FedEx, filing, and general administrative tasks.
• Participate in recurring team meetings (approx. 16 hours/month).
• Provide support for special projects and operational improvements as needed.
• QuickBooks Desktop Enterprise bookkeeping (optional based on candidate experience).

Skills

Strong Excel skills

Attention to detail

Communication skills

Problem-solving

ERP systems

Communication

Attention to detail

Education

Bachelor’s degree in human resources

Tools

QuickBooks Desktop Enterprise

JD Edwards

JobDiva

Excel

Job description

TPI Global Solutions is seeking a highly organized, detail‑oriented Payroll & Operations Specialist to support our internal finance, HR, and operational functions. This role replaces an internal team member and requires someone who can quickly step into a fast‑paced environment, manage multiple priorities, and maintain accuracy across payroll, billing, reporting, and client onboarding.

This individual will work closely with leadership on payroll intake, HR processes, employee engagement, billing cycles, and client onboarding tasks. Strong Excel skills are essential. Bookkeeping responsibilities if the selected candidate has bookkeeping experience.

We are looking for someone who is proactive, dependable, and comfortable managing recurring deadlines as well as sporadic, time‑sensitive tasks.

Location: Birmingham, AL (Hybrid potential depending on candidate)

Key Responsibilities

Payroll, Billing & Accounts Receivable

• Manage bi‑weekly billing cycles (approx. 20 hours/month).
• Process payment applications (approx. 24–32 hours/month).
• Conduct TPI AR reviews and follow‑up on outstanding items.
• Support subsidiary AR follow‑up (15‑hour project every 2–3 months).
• Prepare and send permanent placement invoices.
• Perform expense reconciliations and ensure accuracy of submissions.

HR, Intake & Employee Setup

• Manage new hire intake, including onboarding documentation and JD Edwards setup.
• Support new company setup in JobDiva.
• Assist with performance reports and internal HR reporting.
• Troubleshoot JobDiva issues as they arise.

Client Onboarding & International Operations

• Lead new client onboarding, including system setup, documentation, and coordination (5–10 hours per client depending on complexity).
• Support international setup, including follow‑up and coordination with global partners (approx. 3 hours/month; up to 20 hours when launching a new country).

Operational Support

• Assist with India commission processing.
• Manage certified mail, FedEx, filing, and general administrative tasks.
• Participate in recurring team meetings (approx. 16 hours/month).
• Provide support for special projects and operational improvements as needed.

Bookkeeping (Optional Based on Candidate Experience)

QuickBooks Desktop Enterprise (for TPI)

Required Skills & Qualifications

• Bachelor’s in human resources
• Experience in payroll processing, billing, AR, or HR operations.
• High attention to detail and accuracy in a deadline‑driven environment.
• Ability to manage both recurring tasks and sporadic, time‑sensitive projects.
• Experience with ERP systems preferred.
• Strong communication skills and ability to work cross‑functionally with leadership.
• Bookkeeping experience is a plus but not required.

Ideal Candidate Profile

• Comfortable juggling multiple responsibilities with shifting priorities.
• Proactive problem‑solver who can identify issues and implement solutions.
• Reliable, organized, and committed to maintaining high standards of accuracy.