HUMAN RESOURCES SPECIALIST

OAA Orthopaedic Specialists; Allentown (Lehigh County); On-site; USD 45,000 - 65,000; Full time

Job summary

OAA Orthopaedic Specialists in Allentown, PA, is seeking an HR Specialist to support recruitment, candidate screening, interview coordination, orientation, and onboarding across the employee lifecycle.

You will serve as the welcoming face of HR for candidates, employees, students, and providers, partner with managers to ensure timely HR services, maintain accurate records, and safeguard highly confidential information.

Qualifications

• Supports recruitment by posting positions, reviewing applicants, and coordinating next steps in ATS.
• Conducts initial candidate screenings and assists with interviews.
• Coordinates onboarding, orientation, and new-hire paperwork.

Responsibilities

• Post openings and review applicants in ATS; coordinate next steps.
• Schedule and conduct interviews; communicate with candidates and managers.
• Coordinate onboarding milestones, forms, and orientation schedules.
• Maintain accurate onboarding records and ensure compliance with policies.
• Handle routine HR inquiries and support employee engagement activities.

Skills

Recruiting

Candidate screening

Interviewing

Communication

Confidentiality

Organization

Customer service

Education

High school diploma or GED

Bachelor's degree in HR or related field

Tools

Paycom ATS

Job description

Summary: The Human Resources Specialist provides entry-level professional and administrative support across the employee lifecycle, with particular emphasis on recruiting, candidate screening, interviewing, orientation, and onboarding. This position serves as a primary point of contact and the welcoming face of the Human Resources department for candidates, employees, students, visitors, physicians, and leaders. The role works closely with departments throughout OAA Orthopaedic Specialists to coordinate timely, accurate, and professional HR services while safeguarding highly confidential information.Essential FunctionsRecruitment and Candidate SupportSupports the recruitment process by posting positions, reviewing applicant activity, maintaining candidate records, and coordinating next steps in the applicant tracking system.Conducts initial candidate phone or virtual screenings and assists with interviews under the direction of the Human Resources Manager.Schedules interviews and communicates professionally and promptly with candidates and hiring managers throughout the selection process.Partners with hiring managers to understand staffing needs, obtain timely candidate feedback, and maintain an organized and positive candidate experience.Assists with reference checks, pre-employment requirements, offer documentation, and other recruitment activities as assigned.Coordinates recruitment meetings, activities, travel, and dinners for prospective providers in partnership with leadership.Orientation and OnboardingCoordinates the onboarding process, including new-hire correspondence, required forms, pre-employment documents, orientation schedules, and communication with the hiring department.Prepares and conducts new-hire orientation using current, accurate materials and ensures information is appropriate to each employee's position, work location, status, and benefit eligibility.Works closely with managers, Information Technology, payroll, facilities, and other departments to support a smooth and timely start for new employees.Maintains accurate onboarding records and follows up on incomplete or outstanding requirements.Human Resources and Employee SupportServes as a professional and approachable first point of contact for routine HR questions and directs matters requiring additional review to the appropriate HR team member.Provides daily administrative support to the Human Resources department, including document preparation, data entry, filing, record maintenance, correspondence, research, and reports.Assists with employee engagement initiatives, internal and external events, training programs, conferences, invitations, facilities, catering, and speaker coordination.Supports employment and reference verification requests and other routine HR processes as assigned.Uses sound judgment, follows established procedures, verifies information before communicating it, and seeks guidance when a matter falls outside the position's authority or experience.Student Shadowing and Clinical Education SupportCoordinates student shadowing, observation, rotation, and resident requests from initial inquiry through completion.Communicates with students, schools, physicians, managers, and departments to confirm availability, specialty, dates, requirements, and placement details.Collects and tracks required agreements, confidentiality forms, emergency contact information, health documentation, and other program materials before participation begins.Maintains accurate student records and provides timely, clear correspondence regarding approvals, denials, scheduling changes, and program expectations.Administrative and Operational SupportAnswers, screens, and responds to incoming calls; greets visitors; and directs individuals to the appropriate person or department.Maintains meeting room calendars and assists with meeting coordination, catering, and daily lunch orders.Receives, sorts, and distributes incoming mail and packages; prepares outgoing mail, email correspondence, and faxes.Orders and maintains office and HR supplies, coordinates equipment maintenance, and facilitates form and business card orders.Coordinates lab coat ordering and cleaning with the designated vendor.Coordinates physician travel schedules and reservations, tracks physician time off, and reviews monthly and call schedules for potential conflicts.Conducts research, compiles statistical or operational reports, and assists Human Resources and the leadership team with special projects.Performs other duties as assigned to support the Human Resources department and organizational operations.Confidentiality and Professional StandardsThis position has access to sensitive employee, applicant, compensation, medical, benefits, disciplinary, and organizational information. The Human Resources Specialist must maintain strict confidentiality at all times, discuss information only with authorized individuals, secure records appropriately, and exercise discretion in every verbal, written, and electronic interaction. A breach of confidentiality may result in corrective action, up to and including termination of employment.Required QualificationsHigh school diploma or General Educational Development (GED) credential required.Strong written and verbal communication, customer service, and interpersonal skills.Demonstrated discretion and ability to protect confidential information.Strong attention to detail, organizational skills, follow-through, and ability to manage competing priorities and deadlines.Proficiency with Microsoft Word, Excel, Outlook, and internet-based systems.Ability to work professionally and collaboratively with employees, candidates, physicians, students, managers, vendors, and visitors.Preferred QualificationsBachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field.One to two years of experience in human resources, recruiting, administrative support, customer service, or a medical practice environment.Experience with a human resources information system or applicant tracking system; Paycom experience is a plus.Basic knowledge of employment practices, HR policies, and applicable regulations, with a willingness to continue developing HR knowledge.Core CompetenciesConfidentiality and discretionProfessionalism and customer serviceAccuracy and attention to detailOrganization and time managementCommunication and collaborationSound judgment and accountabilityInitiative, adaptability, and willingness to learnAbout OAA Orthopaedic SpecialistsOAA Orthopaedic Specialists has served the Lehigh Valley for more than fifty years. Our mission is to be the region's premier medical provider focused exclusively on orthopaedic care. Our employees work together to provide a high-quality, patient-centered experience for patients and their families.OAA Orthopaedic Specialists is an equal opportunity employer. This job description describes the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Responsibilities may be modified based on organizational needs.Required QualificationsHigh school diploma or General Educational Development (GED) credential required.Strong written and verbal communication, customer service, and interpersonal skills.Demonstrated discretion and ability to protect confidential information.Strong attention to detail, organizational skills, follow-through, and ability to manage competing priorities and deadlines.Proficiency with Microsoft Word, Excel, Outlook, and internet-based systems.Ability to work professionally and collaboratively with employees, candidates, physicians, students, managers, vendors, and visitors.Preferred QualificationsBachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field.One to two years of experience in human resources, recruiting, administrative support, customer service, or a medical practice environment.Experience with a human resources information system or applicant tracking system; Paycom experience is a plus.Basic knowledge of employment practices, HR policies, and applicable regulations, with a willingness to continue developing HR knowledge.Core CompetenciesConfidentiality and discretionProfessionalism and customer serviceAccuracy and attention to detailOrganization and time managementCommunication and collaborationSound judgment and accountabilityInitiative, adaptability, and willingness to learnAbout OAA Orthopaedic SpecialistsOAA Orthopaedic Specialists has served the Lehigh Valley for more than fifty years. Our mission is to be the region's premier medical provider focused exclusively on orthopaedic care. Our employees work together to provide a high-quality, patient-centered experience for patients and their families.OAA Orthopaedic Specialists is an equal opportunity employer. This job description describes the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Responsibilities may be modified based on organizational needs.